Job Title: Legal Administrative Assistant

Location: Austin, TX 78746

Salary/Payrate: $70-75K and AWESOME benefits!!!

Work Environment:  Hybrid (2 days WFH AFTER 3 MONTH INITIAL TRAINING PERIOD OF 100% ONSITE)

Term: Permanent / Fulltime

Bachelor’s degree required: NO

Referral Fee: AMS will pay $500 should the person you refer gets hired

 

JOB DESCRIPTION #LI-FL1

The ideal candidate is a proactive and resourceful individual with strong organizational and communication skills, both written and verbal. Exceptional accuracy and attention to detail are imperative.

Essential Duties and Responsibilities

• Time entry: Enter attorney time into billing system
• Deadline Calendaring: Calendar and monitor case deadlines for attorneys
• File management: Maintain and organize files in an orderly manner following the standard naming conventions when scanning and saving documents to the firm document management system
• Coordinate schedules: Coordinate attorney calendars, meeting arrangements, and travel
• Billing: Assist attorneys with finalizing pre-bill drafts
• Expense reimbursement: Submit attorney expenses for reimbursement and reconcile attorney credit cards
• Process new client/matter intake: Prepare new matter forms and open files
• Prepare Documents: Prepare shell forms and assist with drafting pleadings, motions, briefs, or other legal documents or correspondence. Assist attorneys with converting files between formats (e.g., Word and PDF) and document comparisons.
• Discovery: Prepare draft discovery requests and responses, prepare production for service (e.g., bates stamping), process incoming production, assist with deposition preparation and scheduling
• Filing and Service: Finalize and proofread filings and coordinate in-person or electronic filing and/or service
• Docketing and Submissions: Obtain hearing and trial settings and submit filings to non-hearing dockets
• Hearing and Trial Support: Prepare materials for and assist with preparation for hearing and trials. Attend the hearing or trial, as needed
• Communicate clearly, concisely, and professionally with attorneys, staff, opposing counsel, and court personnel
• Exercise good judgment by making sound and practical decisions
• Other duties and special projects, as assigned

POSITION QUALIFICATIONS (EDUCATION AND/OR EXPERIENCE AND SKILLS)

• Preferred qualifications: College degree or equivalent combination of education and experience.
• Experience: Minimum of 5 years, with a preference for litigation experience.
• Software Proficiency: Demonstrate proficiency in MS Office (Outlook, Excel, and Word) and Adobe.
• Professionalism: Exercise complete discretion and a high degree of professionalism
• Process Adherence: Ability to follow processes and procedures.
• Initiative: Ability to anticipate work needs, follow through with minimum direction, and proactively follow-up on own initiative.