Procurement Specialist

Chicago, IL

Job Summary:

This position is responsible for performing various procurement and supply chain functions for multiple Business Units concurrently. This position performs procurement tasks such as solicitation of vender quotations for materials and equipment, coordination of material quotations and analysis of quotations, preparation of construction bid specifications and construction bid packages, initial analysis and evaluation of contractor proposals, coordination of procurement tasks and interface with client procurement departments. This position performs most assignments independently with minimal instructions from project managers or engineers. This position receives technical guidance and engineering specifications from various engineers, project managers, and technical leads. This position is responsible for ensuring that the appropriate procurement policies are adhered to for all purchases

Primary Duties and Responsibilities:

  • Performing various procurement tasks as required for all business units including solicitation and coordination of vender quotations for materials and equipment, development of initial vender bid lists, preparation and issuance of material requisitions, preparation and issuance of purchase orders for materials and equipment, analysis and initial evaluation of vender quotations for materials and equipment, and coordination of material receipt/unloading/inspection
  • Performing various construction contract administrator functions such as coordinating the preparation of the construction bid specifications and bid documents, coordination of the mailing of the construction bid packages, coordination of responses to the contractor during the bid period
  • Performing a contract administrator role for managing and completing the contract documents for typical, small consultant or third party service provided contracts
  • Performing the project administrator role for the Transmission group which consists of providing an interface between the accounting group and the Transmission project managers as it relates to preparation of monthly invoices
  • Providing input to Project Managers and the Business Unit Leader concerning potential process and design improvements related to procurement and construction contracting processes
  • Following systems of quality control and checking on all projects in which procurement functions are performed
  • Assisting in preparing proposals for the business unit by estimating procurement resource requirements for the proposal.
  • Developing and maintain extensive relationships with venders, suppliers, contractors and client procurement departments
  • Maintaining a collaborative spirit in working with others both within the business unit and with members of other business units
  • Performing miscellaneous job-related duties as necessary









Required Qualifications:

  • Bachelor’s degree in Engineering (Preferred), or Accounting and/or Business
  • Minimum of 7 years of work experience with at least 4 years of work experience in the pipeline industry or a related industry. At least 4 years of the work experience must be at a pipeline operating company or at an engineering consulting firm
  • Collaborative approach to problem solving
  • Strong communication skills
  • Ability to build relationships with venders, contractors, clients and staff members
  • Well developed extensive industry contacts and knowledge of the industry
  • Well developed knowledge of supply chain functions
  • Unquestioned business and personal integrity

Physical Requirements and Working Conditions:

Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, and to attend meetings at various sites within and away from the Firm; must also be able to work at a desk for long periods of time (2-3 hours); strength to lift and carry materials weighing up to 25 pounds; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.