Office Manager

Location: North Austin, TX

Hours: Monday - Friday, 8:00 am - 5:00 pm

About Us:

We are a well-established veterinary clinic located in North Austin, TX, dedicated to providing exceptional care to our furry friends. Our clinic is seeking a highly organized and experienced Office Manager to oversee daily operations and ensure the smooth functioning of our administrative processes.

Responsibilities:

As the Office Manager, you will be responsible for:

Supervision and Leadership:

• Overseeing a team of 5 staff members to ensure efficient and collaborative work environment.
• Providing leadership, guidance, and support to the administrative team.

Daily Operations:

• Managing the day-to-day operations of the clinic office.
• Coordinating appointments, handling client inquiries, and maintaining a well-organized front desk.

Staff Training and Development:

• Conducting training sessions for new staff members.
• Implementing ongoing training programs to enhance team skills and knowledge.

Financial Management:

• Handling billing and invoicing procedures.
• Ensuring accurate record-keeping and financial transactions.

Customer Service:

• Maintaining excellent customer service standards.
• Addressing client concerns and ensuring a positive client experience.

Inventory Management:

• Overseeing inventory levels and ordering supplies as needed.
• Collaborating with vendors to ensure timely delivery of supplies.

Compliance and Documentation:

• Ensuring compliance with veterinary regulations and clinic policies.
• Managing and updating documentation as needed.

Qualifications:

• Previous Experience: Minimum of 2 years in an office management role, preferably in a clinical office setting.
• Leadership Skills: Proven ability to lead and motivate a team.
• Organizational Skills: Strong organizational and multitasking abilities.
• Communication: Excellent written and verbal communication skills.
• Problem-Solving: Ability to identify and solve operational issues efficiently.
• Adaptability: Flexibility to adapt to changing priorities and environments.

How to Apply:

If you are a highly motivated and experienced Office Manager with a passion for animals and a background in clinical office management, we invite you to apply right away.

We look forward to welcoming a dedicated Office Manager to our veterinary clinic in North Austin, TX!