Executive Assistant to CEO

📍 San Francisco, CA (Onsite)

A rapidly growing AI and robotics company is hiring an Executive Assistant to support its CEO in a fast-paced, high-impact environment. This is an opportunity to work closely with a visionary executive at a company building next-generation automation and intelligent systems technology.

The ideal candidate is proactive, polished, highly organized, and thrives in dynamic environments where priorities shift quickly. This role goes far beyond traditional calendar management — you’ll act as a strategic partner helping keep operations, communication, and priorities moving efficiently at the executive level.

What You’ll Be Doing

• Manage a complex executive calendar, scheduling priorities, and high-level meetings
• Monitor and respond to emails on behalf of the CEO with professionalism and attention to detail
• Coordinate travel arrangements, logistics, reservations, and executive events
• Support recruiting coordination and candidate communication
• Maintain accurate information across CRM, ATS, and internal systems
• Assist with operational and administrative projects across the business
• Act as a trusted gatekeeper and force multiplier for the executive team
• Handle sensitive and confidential information with discretion

What We’re Looking For

• 1+ years of Executive Assistant or high-level administrative support experience
• Experience supporting senior leadership, founders, or executives in fast-moving environments
• Strong written communication skills and ability to communicate in an executive’s voice
• Highly organized with exceptional follow-through and attention to detail
• Comfortable operating with urgency, ambiguity, and changing priorities
• Proficiency with Google Workspace, Slack, CRM systems, and ATS platforms
• Ability to work onsite in San Francisco with occasional after-hours responsiveness

Preferred Backgrounds

Strong candidates may come from:

• Venture capital, private equity, investment banking, or consulting environments
• High-growth startups or technology companies
• Fast-paced operational or client-facing support roles

Compensation & Benefits

• Base salary: $140,000–$180,000
• Competitive equity package
• Full-time onsite role
• Opportunity to join an early-stage company tackling cutting-edge technology challenges

This is an excellent opportunity for someone who enjoys operating at a high level, solving problems proactively, and partnering closely with leadership in a fast-moving startup environment. 

Who is Rainier Recruiting? 

Rainier Recruiting is a boutique, award winning national staffing agency and executive search firm. Using an approach that “treats every candidate like an executive search”, we offer positions in contract-to-hire, Full-Time, and executive search. Named the #1 Best Workplace in Washington State in 2022, recognized as a ClearlyRated Best of Staffing firm, and identified as a top recruitment firm by multiple business journals, Rainier Recruiting is fast becoming a respected company. We are no longer the “best recruiters you have never heard of”. Rainier Recruiting is also proud to share our clients have a 93% repeat business rate. Rainier Recruiting is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of every organization that we partner with.