Location: Issaquah, WA (Hybrid – 3 days/week in office)

Compensation: $80,000-$100,000 base + performance bonuses

Benefits: Comprehensive package including 401k, healthcare, and flexible hours

Why Join Us?

We are a growing, technology-driven organization that has been thriving for over six years. Our tight-knit team is collaborative, supportive, and focused on innovation. We’ve invested heavily in building tools that integrate with AI, and we are now launching new capabilities to help our clients grow. Our retention speaks for itself—out of 10 sales team members, only one has left in six years.

Joining our team means you’ll enjoy:

• A dog-friendly office in downtown Issaquah with an outdoor lunch space
• Strong emphasis on work/life balance with flexible hours
• A fun, close-knit environment (we even hit the golf course or boat together sometimes)
• Opportunities to contribute to cutting-edge projects, including AI and workflow automation
• A culture that consistently invests in employees, over-delivering on expectations

The Role

We’re seeking a tech-savvy Executive Administrator to partner directly with our leadership team. This role blends executive support, customer service, and project coordination with a strong emphasis on technology, process improvement, and adaptability. The right candidate will be proactive, detail-oriented, and eager to take ownership of projects that drive efficiency and impact.

You’ll be a go-to resource for leadership, a liaison between clients and operational teams, and someone who thrives on juggling multiple priorities in a dynamic environment.

Key Responsibilities

Executive & Administrative Support (40%)

• Coordinate leadership and companywide meetings, including agendas and recaps
• Support annual client business reviews, proposals, and presentations
• Assist with budgeting, reporting, and analysis using Excel, ERP, and AI tools
• Manage and improve shared resources (SharePoint, files, client contracts)
• Support HR administration, onboarding, benefits, and compliance as needed
• Oversee sample shipments and general administrative tasks

Customer Service & Client Liaison (30%)

• Act as liaison between clients and retail partners, ensuring purchase orders and deliveries are accurate and on time
• Resolve PO issues, returns, and escalations with attention to detail
• Adapt communication style depending on whether you’re working with clients, shipping teams, or retail partners
• Provide backup support to operations administrators during vacations

Projects & Process Improvement (30%)

• Lead or assist in tech-driven projects (AI adoption, workflow design, reporting dashboards)
• Manage and improve SharePoint permissions and IT security processes
• Support trade show coordination and follow-up
• Conduct research, market analysis, and “competitive shops” to deliver insights
• Contribute to special initiatives such as internship programs, new systems integration, and continuous training

About You

• Advanced technical skills: Microsoft 365 (Excel, PowerPoint), CRM/ERP, cloud tools, AI adoption
• Highly organized, with strong attention to detail and follow-through
• Confident communicator with excellent written and verbal skills
• Able to adapt quickly, anticipate needs, and work independently
• Comfortable managing multiple projects in a fast-paced environment
• Interested in AI, data analysis, and workflow improvement
• Background in IT support, customer service, or business operations a plus
• Curious, proactive, and eager to learn

What Makes This Role Unique

This isn’t a traditional admin role. It’s part leadership support, part customer service, and part project manager—perfect for someone who enjoys variety and making a tangible impact. You’ll have the chance to own projects, help shape processes, and play a pivotal role in scaling a growing business.

Who is Rainier Recruiting? 

Rainier Recruiting is a boutique, award winning national staffing agency and executive search firm. Using an approach that “treats every candidate like an executive search”, we offer positions in contract-to-hire, Full-Time, and executive search. Named the #1 Best Workplace in Washington State in 2022, recognized as a ClearlyRated Best of Staffing firm, and identified as a top recruitment firm by multiple business journals, Rainier Recruiting is fast becoming a respected company. We are no longer the “best recruiters you have never heard of”. Rainier Recruiting is also proud to share our clients have a 93% repeat business rate. Rainier Recruiting is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of every organization that we partner with.