Workplace Manager

Location: San Francisco

This is a fully in-office role, Monday–Friday, based in San Francisco. 

About the Company

We are building the generative media ecosystem powering the next generation of AI products. We provide the infrastructure, tools, and model access that teams need to move from idea to production—and do it at scale without compromise. For developers and enterprises, we serve as the foundation that makes generative media not just possible, but practical: a unified platform where high-performance inference, orchestration, and observability come together to unlock new categories of AI-native products.

As generative media reshapes industries across a market projected to grow by hundreds of billions over the next decade, we are becoming the ecosystem that ambitious teams build on.

About the Role

We're looking for a Workplace Manager to own the heartbeat of our San Francisco headquarters. You’ll own end-to-end operations, elevate the workplace experience, and build the systems that help us scale. You'll report to the People & Culture Lead and work closely with IT, Finance, and leadership to keep operations running smoothly and culture thriving.

Office Operations & Facilities

• Ensure an always-ready office: clean, stocked, accessible, and welcoming to employees and guests every day.
• Serve as the first point of contact for employees and visitors, creating a welcoming and professional experience.
• Own daily office operations, including shared space upkeep, inventory management, and pantry programs.
• Manage incoming and outgoing mail, packages, and courier services; establish reliable processes for receipt, distribution, and outbound shipping.
• Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and certificates of insurance (COIs).
• Oversee physical security and access processes, including badge coordination, visitor workflows, vendor access, and compliance with building requirements.
• Partner with the IT/Security team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
• Own and manage the workplace and facilities budget, including spend tracking, invoice processing, and variance reporting.
• Serve as the office point of contact for health, safety, and emergency preparedness, including fire warden coordination, first aid supply management, and compliance with local regulations.
• Identify and implement process improvements that reduce friction and increase operational reliability.

Events

• Support logistics for team onsites hosted in San Francisco, including space setup, catering coordination, and on-the-ground execution.
• Track budgets, contracts, and feedback to continuously improve quality and efficiency.
• Support logistics and onsite execution for company offsites as needed.

Space & Workplace Logistics

• Support new hire onboarding logistics, including workspace setup.
• Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
• Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
• Partner with the People & Culture Lead to support office buildouts, expansions, and moves as needed.
• Support sustainability and waste programs (composting, recycling, and other ESG-related office initiatives) in coordination with building management and vendors.

Requirements

• 3–5+ years of experience in office management, workplace operations, facilities coordination, or a related role.
• Familiarity navigating the requirements of a union building.
• Strong vendor management skills, including the ability to work through issues quickly and professionally.
• Excellent organizational habits and follow-through, with comfort managing multiple priorities simultaneously.
• Experience bringing people together and fostering culture in a rapidly changing environment.
• High attention to detail and pride in running a polished, welcoming office.
• Strong written and verbal communication skills.
• Calm under pressure, adaptable, and proactive in solving problems before they escalate.
• Availability and interest in being onsite in a San Francisco headquarters five days per week.
• Flexibility to accommodate early or late hours as needed for events and onsite coordination.

What We Offer

• Interesting and challenging work
• Competitive salary and equity
• Significant learning and growth opportunities
• Opportunity to work in downtown San Francisco
• Visa sponsorship and relocation assistance to San Francisco
• Health, dental, and vision insurance (U.S.)
• Regular team events and offsites

Compensation

$150,000–$160,000 base salary + equity + comprehensive benefits package