Reports to: Chief Advancement Officer

Primary Responsibilities

• Assistant to the Chief Advancement Officer (CAO)
• Supports the Advancement office with ordering supplies and other office need
• Manages onboarding schedule for new employees to the department
• Creates a structure for Advancement team meetings, i.e., meeting agendas
• Schedules Advancement team retreats, schedule and locate meeting spaces for both internal and external activities
• Oversees and manages all Advancement office operating budgets
• Process all invoices for payment & reconciliations monthly for business office
• Approval manager all department credit card purchases
• Works with CAO and Head of School office to ensure stewardship calls & emails take place
• Partners with Head of School’s Executive Assistant to schedule donor meeting for both Head of School and CAO
• Meet and greet donors and other visitors, i.e., board members and other stakeholders for meetings with CAO
• Acts as a facilitator to ensure that involvement in projects or decision-making processes takes place at key times, where CAO input and authority are most needed
• Assists with Advancement events including utilizing the Events Management function in Raiser’s Edge
• Manages the Advancement office team calendar
• Manages staff birthday celebrations, holiday luncheon and other office functions for office morale
• Attends Advancement and Campaign Committee meetings and take minutes
• Prepare for and follow up on meetings (Advancement & Campaign committee meetings), type up minutes and upload them to board portal
• Reacts to the day-to-day needs while looking ahead and prepare months/weeks/days in advance, internal and external communications
• Manages performance evaluation and self-evaluation template for the Advancement Office
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Position Requirements

• Bachelor’s Degree.
• Experience working in the development field, at a school or another nonprofit organization.
• Proficiency with Raiser’s Edge and Google Suite preferred.
• Proficiency in Microsoft Office applications required.
• Ability to prioritize work and the flexibility to change directions as the job dictates.
• Maintain quality of detailed work while meeting deadlines.
• High degree of organizational effectiveness and attention to detail.
• Ability to keep confidential information private and handle such information discreetly.
• Communicate effectively with various types of people – other staff and volunteers.
• At various times throughout the year, the employee is required to work outside of regular business hours for various job-related functions. The employee will receive as much advance notification as possible for these events and is required to attend them as part of their essential duties.
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Physical Demands

The employment process includes a post-offer drug (hair) test and background check.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, and talk or hear. The employee is occasionally required to stand; walk; reach with hands. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.