Executive Assistant to Chairman

Company Overview

Our client is a privately held organization with a diverse portfolio of service-based businesses operating across multiple industries. With a long-standing reputation for operational excellence and a people-first culture, the company has experienced significant growth while maintaining the agility and entrepreneurial spirit of a family-owned enterprise.

Position Overview

We are seeking a highly organized, proactive, and experienced Executive Assistant to support the Chairman's Office and assist with executive-level operations. Reporting directly to the Chief of Staff, this individual will serve as a trusted partner to senior leadership, managing complex priorities, coordinating high-level initiatives, and handling sensitive business and personal matters with the utmost discretion. This role is ideal for a seasoned professional who thrives in a fast-paced environment, anticipates needs before they arise, and takes ownership of projects from conception through completion.

Key Responsibilities

• Provide high-level administrative and strategic support to the Chairman's Office.
• Serve as a trusted gatekeeper and liaison between executive leadership and key internal and external stakeholders.
• Coordinate and execute complex projects, ensuring timelines, deliverables, and communications remain on track.
• Manage domestic and international travel arrangements, including detailed itineraries, accommodations, transportation, and last-minute changes.
• Handle confidential personal and business matters with professionalism, sound judgment, and discretion.
• Prepare executive correspondence, presentations, reports, and meeting materials.
• Coordinate board meetings, executive events, and leadership engagements.
• Facilitate communication and scheduling among senior leaders, partners, and other stakeholders.
• Identify opportunities to improve processes, increase efficiency, and enhance overall office operations.

Qualifications

• Bachelor's degree required.
• 10+ years of executive assistant experience supporting senior executives, owners, founders, or C-suite leadership.
• Demonstrated ability to manage multiple priorities and competing deadlines in a dynamic environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Experience handling highly confidential information with discretion and professionalism.
• Self-starter with excellent judgment, initiative, and follow-through.
• Flexible, adaptable, and responsive to changing priorities.
• Professional presence with a service-oriented mindset.
• Proven ability to build trust and maintain confidentiality at all levels of an organization.