Description

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants. This is a great opportunity to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills.

Responsibilities

·        Manage both personal and professional tasks, which include reservations, appointments, and any household needs

·        Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services.

·        Organize agendas, manage calendar and plan events while prioritizing competing demands

·        Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing

·        Perform general admin duties such as recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.

·        Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines.

·        Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates.

·        Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track

·        Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms

·        Additional Personal / Creative / Executive Assistant duties as needed

Requirements

·        Bachelor's Degree from an accredited university

·        Must be able to provide SAT and/or ACT scores in order to be considered

·        1 year of previous administrative, secretarial or personal assistant experience is required

·        Proven ability to be exposed to the most confidential of information and to handle with the utmost integrity and discretion

·        Ability to provide clear and concise oral and written communication.

·        Confidence in managing several projects simultaneously while working under pressure to meet critical deadlines

·        A self-starter who is eager, optimistic, and has a “no task too small” mindset