Job Title: AR/AP Clerk

Department: Finance/Accounting

Reports To: Accounting Manager / Controller

Job Type: Full-Time

Location: Marietta, GA

Job Summary:

The AR/AP Clerk is responsible for managing all aspects of accounts receivable and accounts payable transactions. This role ensures accurate financial records, timely processing of invoices, and effective communication with vendors and customers. The ideal candidate is detail-oriented, organized, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

Accounts Payable (AP):

• Process vendor invoices, expense reports, and check requests.
• Match invoices with purchase orders and receiving documents.
• Ensure timely and accurate payments to vendors.
• Reconcile vendor statements and resolve discrepancies.
• Maintain up-to-date records of vendor accounts.

Accounts Receivable (AR):

• Prepare and send customer invoices in a timely manner.
• Apply customer payments and monitor aging reports.
• Follow up on outstanding invoices and initiate collections as needed.
• Reconcile AR ledger to ensure all payments are accounted for.
• Respond to customer inquiries regarding billing issues.

General Duties:

• Maintain accurate and organized financial records and documentation.
• Assist with month-end and year-end closing processes.
• Support audits by providing requested documentation.
• Collaborate with internal departments to ensure accurate billing and payment records.

Qualifications:

• High school diploma or GED required; Associate’s or Bachelor’s degree in Accounting or related field preferred.
• 2+ years of experience in AR/AP or general accounting.
• Proficient with accounting software (e.g., QuickBooks, NetSuite, SAP).
• Strong knowledge of Microsoft Excel and other Microsoft Office applications.
• Excellent attention to detail and organizational skills.
• Good communication and interpersonal abilities.

Preferred Skills:

• Experience with ERP systems, particularly QBO and Bill.
• Knowledge of GAAP principles.
• Ability to work independently and as part of a team.
• Problem-solving and analytical skills.

Work Environment:

• Office setting, with possible hybrid or remote work options depending on company policy.
• May require extended hours during closing periods or audits.