BURKE+CO.
THE GIST:
Our client. a growing & mission-driven real estate company, is looking for a highly organized & resourceful Administrative Assistant/Operations Coordinator to become an integral part of the team. This role will provide a combination of executive support, office coordination, project administration, and operational support across the organization.
This is an exciting opportunity for someone who enjoys wearing multiple hats, bringing structure to a fast-paced environment, and taking ownership of both day-to-day administrative responsibilities and broader operational projects!
THE NITTY GRITTY:
- Provide administrative support to the Founder & CEO, including calendar management, scheduling, & travel coordination
- Support the executive team with a variety of administrative and operational needs
- Coordinate with building management, vendors, consultants, and other external partners
- Manage general office operations, including supplies, inventory, and office-related logistics
- Support project and document management across the Real Estate team
- Maintain databases, trackers, SmartSheets, and other organizational tools
- Enter and maintain data related to leases, title reports, and other real estate documentation
- Prepare meeting agendas, notes, reports, and other materials
- Coordinate signatures, notarizations, mailings, and other time-sensitive documentation
- Support legal and closing-related administrative processes
- Coordinate IT-related logistics with the People team and external consultants, including onboarding and user access
- Arrange logistics for business travel, conferences, meetings, and company events
- Coordinate lunches, catering, and other team logistics
- Assist with website updates and basic content management as needed
- Take ownership of special projects and operational initiatives as they arise
- Work closely with internal teams and external partners to keep projects and processes moving forward
THE ESSENTIALS:
- 2+ years of experience in an administrative, project coordination, or operations-focused role
- Background in real estate or legal services a plus!
- Exceptional organizational and time-management skills with a strong attention to detail
- A proactive, resourceful approach and willingness to jump in wherever needed
- Strong written and verbal communication skills
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Strong follow-through and a high degree of ownership over your work
- Comfortable working with a variety of internal and external stakeholders
- Strong computer skills and the ability to quickly learn new systems and tools
- A collaborative, service-oriented mindset
- Comfortable working in an entrepreneurial, high-growth environment
THE CHERRY ON TOP:
- Join a tight-knit & collaborative team at a growing firm!
- Work closely with senior leadership, gain experience across operations, and have the opportunity to take on more!
LOCATION: San Francisco, CA (Hybrid - 3 days onsite)
COMPENSATION: $90k to 120k base salary + benefits (exact compensation will vary based on skills, experience, and expertise)
What are you waiting for? BURKE UP! Email your resume to hello@burketalent.com
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