Administrative Marketing Coordinator

We are seeking an enthusiastic and detail-oriented individual to join our marketing team in this entry-level role. In addition to gaining hands-on marketing experience, this position will serve as the first point of contact at our front desk, assisting with administrative tasks to support smooth office operations.

Description

• Sits at the front desk and greets all visitors (clients, vendors, delivery personnel, etc.) and directs each visitor appropriately
• Answers main switchboard and routes calls to the proper person and/or voice mail for multiple office locations
• Coordinates Lunch and Learns with vendors (scheduling room space, tracking attendees, overseeing delivery and setup of lunch)
• Receives and distributes inbound mail and handles outbound mail and packages
• Oversee general front desk operations, including answering and screening phone calls and handling mail
• Manage procurement and inventory of office supplies, refreshments, and branded marketing materials
• Maintain and update the CRM system, ensuring accurate records, including resumes for proposals
• Develop and schedule regular social media content for Facebook and Instagram to enhance brand presence
• Assist in the creation and coordination of presentations, proposals, and reports
• Organize and manage marketing collateral, promotional materials, and event supplies
• Coordinate the ordering of branded merchandise, including hard hats, vests, and career fair materials
• Provide administrative support for marketing initiatives and special projects as needed
• Monitor and manage PE certifications to ensure compliance and timely renewals

Qualifications

• Related degree or relevant experience preferred
• Must have clear speaking voice and communication skills
• Accepts direction and supervision and must work well with others
• Computer competency. Knowledge of Microsoft Office 365 (Outlook, Calendar, Teams, Avaya Phone System, etc.) Adobe InDesign experience helpful 

Employee Benefits

• Competitive pay is offered based on experience and qualifications
• Medical, Dental, Vision, Life, Disability, and long-term Care Insurance
• 401k Retirement plan
• Opportunities for continued learning