Are you looking to work with a mission driven organization that supports the Greater Detroit community? Seeking an opportunity to lend your organization and communication skills to senior leadership?
Job Title: Executive Assistant
Location: Detroit, MI
Company: Social Services Organization
Job Type: Full-time, Permanent
Salary Range: $75,000-$90,000
About the Organization:
The organization exists to provide meals, supportive services, and housing assistance to Detroit community members in need, especially those experiencing homelessness. On an average day, the organization welcomes nearly 200 guests and provides them with nutritious meals, showers, laundry, and access to doctors, dentists, lawyers, and housing providers through our free clinics. The nonprofit has been serving Detroit’s most vulnerable citizens for over 33 years, and envisions a Detroit without homelessness, where every person has the resources for sustained stability.
Key Responsibilities:
The EA is a critical and trusted position delivering support to the President & CEO. The EA should have strong communication and interpersonal abilities and the ability to handle several principal duties, all focused on making time, information, and decision processes more effective. Working closely with the Director of Operations, they should have experience coordinating with cross-departmental projects and supporting teams around shared goals and expectations.
Administrative Support of the Executive Team
- Strategically manage CEO’s and Director of Operations time: including meeting plans, speaking engagements, and travel plans to assess their fit against priorities.
- Act as gatekeeper to ensure the CEO and Director of Operations are involved in a project or decision-making processes at key intervals.
- Plan and prepare daily folio including schedule and agenda, confidential briefings/materials for meetings, and biographies/pertinent background information on organizations, donors, etc.
- Coordinate agendas for CEO’s approval before team and Board meetings. Brief and follow up on meetings to ensure CEO and teams have necessary information to be productive and engaged.
- Work with the communications team on internal and external communications including newsletters, reports, pitch decks, speeches, presentations, and more.
- Support the CEO and Director of Operations to oversee large, cross-functional, organization-wide projects or initiatives; coordinate stakeholders to help drive decisions.
- Identify and solutions new systems and processes to streamline operations.
- Other support activities, as required
Board Management
- Aggregate, proof, and send out materials in advance of Board meetings.
- Collect data from across the organization, such as financial updates or program outcomes to create concise information dashboards.
- Monitor term lengths and support CEO and Executive Director in researching and recruiting new Board members.
- Other support activities, as required
Qualifications:
- BA degree and/or relevant experience required
- Proven experience organizing and coordinating across multiple teams and departments
- Ability to prioritize incoming work and manage time effectively
- Excellent communicator
- Extremely versatile, organized, and dedicated to efficiency
- Experience supporting strategic initiatives within a diverse team
- Proven success in a project coordination role
- Nimble business mind with a focus on developing creative solutions
- Strong reporting skills, with a focus on interdepartmental communication
- Experience with data analysis
How to Apply: Interested candidates should submit their resume through the "Apply for this Job" link below.
Contact Information: For more information about this position, please contact Nick Carney at ncarney@missionconnecttalent.com.