Do you have at least 4 years of bookkeeping experience, including accounts payable and accounts receivable?

Are you experienced with QuickBooks and comfortable supporting the financial operations of a nonprofit organization?

Are you a dependable, detail-oriented bookkeeper who can work independently in a primarily remote, part-time position?

We are currently seeking a Bookkeeper — AP/AR for a nonprofit organization. This is an ongoing, part-time temporary opportunity for an experienced bookkeeper to provide approximately 10 hours of support per week, with the flexibility to work remotely following initial in-office training.

ORGANIZATION: Nonprofit organization

LOCATION: Chicago, IL area; remote except for training and occasional office visits

POSITION TITLE: Bookkeeper — AP/AR

SCHEDULE: Approximately 10 hours per week, generally Monday–Thursday.

DURATION: Ongoing temporary assignment; no anticipated end date

HOURLY RATE: $28/hr - $32/hr

The Bookkeeper — AP/AR will provide hands-on support for the organization's ongoing accounts payable and accounts receivable operations. This position will primarily focus on processing routine accounts payable transactions, recording ACH receipts, maintaining accurate financial records, and helping troubleshoot payment-processing issues.

Working closely with the Finance and Accounts Payable teams, the bookkeeper will use QuickBooks and Quadient to support daily financial operations and ensure transactions are accurately processed and synced between systems.

This is an excellent opportunity for an experienced nonprofit bookkeeper who enjoys detail-oriented work, can manage responsibilities independently, and is comfortable communicating proactively in a remote environment.

The position is approximately 98% remote following two initial full in-office training days in the Chicago area. Training is expected to take place on separate days with the Accounts Payable and Finance contacts.

Our Ideal Candidate:

• At least 4 years of relevant bookkeeping experience; additional experience preferred.
• Previous nonprofit bookkeeping experience.
• Strong proficiency with QuickBooks.
• Hands-on experience processing both accounts payable and accounts receivable transactions.
• Comfortable recording ACH receipts and maintaining accurate financial records.
• Strong attention to detail and organizational skills.
• Able to work independently and manage time effectively in a remote setting.
• Proactive communicator who is comfortable asking questions and following up on outstanding items.
• Resourceful and able to learn new systems and troubleshoot occasional payment-processing issues.

How You Will Spend Your Day:

Accounts Payable (Approximately 7 Hours per Week)

• Process routine accounts payable transactions under $7,500 through Quadient.
• Ensure AP transactions sync correctly from Quadient to QuickBooks.
• Perform manual syncs when necessary to ensure transactions are accurately reflected in QuickBooks.
• Help resolve payment issues involving vendor banking information, third-party payment providers, and Quadient support.
• Coordinate with the Accounts Payable contact regarding transaction details, questions, and shifting workload priorities.
• Transactions of $7,500 and above will remain with the existing Accounts Payable team due to additional approval requirements.

Accounts Receivable (Approximately 2–2.5 Hours per Week)

• Record ACH receipts in QuickBooks using bank reports and coding guidance provided by the Finance contact.
• Maintain accurate records of incoming payments and receipts.
• Communicate with the Finance team regarding transaction questions or discrepancies.
• Support ongoing accounts receivable processing as needed.

Communication & Financial Operations Support

• Check in with the Finance and Accounts Payable contacts regarding questions, transaction details, and workload priorities.
• Communicate proactively about payment issues, discrepancies, or system challenges.
• Help shift priorities as transaction volume and organizational needs change.
• Provide approximately 30–60 minutes per week for questions, check-ins, and coordination.

Nice-to-Haves:

• Previous experience using Quadient for accounts payable processing.
• Experience working with AP automation platforms or accounting system integrations.

Additional Information:

• Approximately 98% remote after initial training.
• Two full in-office training days are required in the Chicago area, ideally one Tuesday and one Thursday.
• The organization anticipates providing a laptop, pending IT coordination.
• Occasional monthly office attendance may be requested around month-end close.
• The target start date is the week of November 30, 2026.
• No work is expected December 23, 2026, through January 1, 2027.
• Training will be provided on Quadient and the organization's existing accounting processes.

We’d love to hear from you! Please apply through this link. The deadline to apply is 11/11/2026. Emailed resumes will experience delayed processing.

Due to the volume of applications we receive, we are unable to respond to every applicant individually.

Visit www.careersinnonprofits.com to learn more about Careers In Nonprofits and explore our workshops and resources.

Careers In Nonprofits is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #ILoveMyJob