Do you have 2 years of fundraising experience?

Are you passionate about helping youth in education?

We are seeking a full-time Advancement and External Affairs Coordinator for a temporary-to-permanent role. 

This is a hybrid, full-time, temporary-to-permanent role in Chicago, Illinois. 

ORGANIZATION: Educational Nonprofit

LOCATION: Chicago Loop - Hybrid Tuesday- Thursday in the office.

POSITION TITLE: Advancement and External Affairs Coordinator.

SCHEDULE: 40 hours/week - 9 am - 5:00 pm

DURATION: Temporary to Permanent 

Pay- $23/hr- $25/hr 

Salary- $48,000- $53,000 to be determined based on experience and skills. Full-time employees are eligible for health, dental, and vision insurance, Retirement, PTO days, 11 Holidays, and a holiday shutdown from Christmas Eve through New Year’s Day.  

Is This Your Dream Job? This is an excellent opportunity for a highly organized, proactive professional who is passionate about serving the underserved youth and helping them advance their education.

 Our Ideal Candidate:

• Bachelor's degree required.
• 1-2 years of experience in a relevant field such as Nonprofit Management, Communications, Public Relations, Business, or related disciplines.
• At least ONE year of experience in fundraising, donor stewardship, grants management, or event coordination within a nonprofit organization, highly desired.  
• Understanding of fundraising strategies, donor cultivation, and stewardship practices preferred.
• Experience in grant proposal writing, reporting, and research to identify prospective funding sources is highly desired.
• Experience in data entry and database management, particularly with Salesforce or similar CRM systems.
• Strong relationship and partnership cultivation skills to build rapport with existing and potential donors and stakeholders. 
• Must be able to prioritize and independently manage projects from implementation through completion.
• Excellent time management skills with proven ability to multitask and meet deadlines.
• Ability to work independently as well as collaboratively on a team.
• Ability to function well in a high-paced environment.
• Advanced computer skills, including Microsoft Office Suite, Google Workspace, and Adobe Suite.
• Experience with Salesforce and mass email platforms such as MailChimp is preferred.  
• Must have the ability to learn new or updated software.

How You Will Spend Your Day:

• Grants, Stewardship, & Event Support
• Develops a deep understanding of the organization's mission, current themes, and organizational priorities to effectively support grant writing, donor solicitation, and stewardship efforts.
• Partners with the VP, Advancement to research, write, and submit grant proposals that align with the organization's priorities and initiatives, ensuring a strong pipeline of funding opportunities.
• Research grant opportunities and populates grant pastesheets with relevant, well-organized information to support the submission of high-quality proposals.
• Responsible for drafting grant proposals, reports, and related materials, ensuring clarity, accuracy, and alignment with funder requirements.
• Supports donor communications (e.g., winter appeal, impact reports, spring appeal), including list clean-up, merging labels/letters/etc., printing, and mailing.
• Sets up and manages donation pages through fundraising platforms, ensuring they are user-friendly, updated, and effective in driving donor engagement.
• Manages the matching gift portfolio by researching matching gift opportunities and developing written promotions through platforms like Double the Donation to maximize this revenue stream.
• Collaborates with the Advancement Team to support donor-focused events, crafting event-related communications, mailings, and post-event data reports for accurate tracking and analysis.
• Serves as point of contact for the Advancement Team, providing clear communication and support to donors and volunteers.
• Interfaces with donors to provide an exceptional customer service experience through phone calls, meetings and electronic communications.
• Other duties as assigned.
• Donor Acknowledgements
• Leads the gift processing and acknowledgment activities for all giving.
• Creates exceptional thanking strategies and plans that acknowledge donors and inspire them to give again.
• Builds and sends virtual communications to donors and/or general mailing subscribers.
• Donor Database & Data Management
• Maintains the accuracy and integrity of electronic databases by ensuring that all information is kept current and up to date.
• Daily to weekly data entry/updates of donors. 
• Leverages technology to better track and steward donors across all segments.
• Coordinates, prepares and distributes ongoing and ad-hoc giving reports, prospect lists, and solicitation materials related to the Advancement Team's fundraising activities.
• Generates and edits Salesforce reports for purposes including mailing lists, grant needs, and donor listings.
• External Affairs
• Establish and maintain strong relationships with grantors and major funders, ensuring ongoing communication and engagement to strengthen long-term support for the organization's initiatives.
• Coordinate outreach to current and prospective donors through regular communications, updates on organizational achievements, and targeted engagement strategies.
• Collaborate with the Marketing and Communications team to develop and execute external communications strategies that effectively promote programs, events, and successes.
• Collaborate with other internal teams to coordinate mass outreach to stakeholders, including Scholars, parents, Mentors, etc. (via mailchimp).  

Work Schedule-

Full-Time, Monday through Friday, 9:00 am-5:00 pm, but requires 40 hours per week. Hybrid schedule: remotely twice a week (Mondays & Fridays) and in-office Tuesday through Thursday. The role requires flexibility to occasionally work later hours for special events and some Saturdays to observe Scholar programming in support of grant writing.

We’d love to hear from you!

If this sounds like the job for you, we would love to help make that happen. Please apply using this link.

Think you know someone fit for this role? Please ask them to email ashelat@cnpstaffing.com 

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.