Do you have 4+ years of Executive Assistant experience?
Do you have 1+ years of Project Management experience?
Are you passionate about youth development?
We are seeking a full-time Project Manager and Executive Assistant for a temporary role. Reporting to the Director of Strategic Initiatives. The assistant will support a portfolio of child development-focused research, practice, and systems change projects and offer other general administrative support. The Project Manager will play a critical role in ensuring smooth and effective planning, documentation, communication, and implementation across projects and other administrative functions
This is a remote, full-time temporary role. The anticipated start date for this role is 10/06/25.
ORGANIZATION: Youth Development Nonprofit
LOCATION: Remote
POSITION TITLE: Project Manager and Executive Assistant.
SCHEDULE: 35-40 hours/week - remote ( 9 am - 5 pm local time)
DURATION: Temporary
Pay- $28/hr- $34/hr
Our Ideal Candidate:
● Bachelor’s degree (any field)
- Familiar with Asana or Trello
● At least 5 years of experience in dedicated project coordination, administrative support, executive support, and/or nonprofit program management roles
● Demonstrated ability to manage multiple tasks and projects simultaneously, with exceptional attention to detail
● Ability to work independently, take initiative, and exercise sound judgment when acting on behalf of a senior team member
● Understanding of how to “manage up” to gather all of the information needed to execute on assigned responsibilities
● Flexibility to adapt based on evolving project needs, priorities, and circumstances
● Strong written and verbal communication skills
● Experience supporting collaborative, interdisciplinary teams
● Advanced skill in the use of Zoom meeting host tools and account management
● Commitment to racial and social justice and to elevating the voices and experiences of youth and families impacted by public systems
How You Will Spend Your Day:
● Provide executive support to the Senior Director of Strategic Initiatives, including travel, reimbursements, correspondence, note-taking, and document review.
● Schedule and coordinate regular project team meetings across multiple time zones.
● Set up and manage Zoom meetings, including recording, initiating AI notetaking tools, and ensuring follow-up notes and action items are reviewed and circulated.
● Follow up with team members on assigned action items and next steps.
● Prepare meeting agendas, notes, and summaries.
● Maintain shared project folders and organize project materials, resources, and deliverables.
● Ensure version control and organized digital archiving.
● Track deadlines and milestones using project management tools.
● Provide logistical support for in-person meetings, including scheduling, site coordination, materials preparation, and participant communication.
● Support the development and maintenance of project timelines, work plans, and action trackers.
● Maintain grant trackers and document deliverable progress, where applicable.
● Format, proofread, and distribute project documents, memos, and training materials.
● Assist in the preparation of progress updates, reports, and training resource packages.
● Coordinate across internal and external stakeholders to ensure communication flow and alignment.
● Collect and organize research outputs, tools, and stakeholder feedback.
We’d love to hear from you!
If this sounds like the job for you, we would love to help make that happen. Please apply using this link.
Think you know someone fit for this role? Please ask them to email ashelat@cnpstaffing.com
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
