Do you have 2+ years of Operations experience?

Do you have 2+ years of HR and Administration experience?

We are seeking a part-time Operations and Administration Manager for a temporary role. This individual will manage operations and administration functions and enhance efficiency in business processes, including Admin, HR, Inventory, and other critical areas. This individual will serve as the point of contact and administrative support for the President/CEO, Board of Directors, and Leadership team. This is a hybrid, full-time, temporary role.

ORGANIZATION: Healthcare Foundation  

LOCATION: Downtown Chicago (The Loop)

POSITION TITLE: Operations and Administration Manager

SCHEDULE: 20 hours/week

DURATION: Temporary

Pay- $27/hr- $29/hr 

Is This Your Dream Job? Responsibilities include managing hiring processes, handling bill payments, maintaining accurate financial records in QuickBooks, and taking detailed minutes at board meetings. The ideal candidate will have strong communication skills, attention to detail, and proficiency with office technology and software tools.

 Our Ideal Candidate:

·      Bachelor’s degree in business or related field.

• A minimum of 2-4 years of experience working in operations or similar roles.
• Ability to prioritize, organize time, manage diverse activities, and meet deadlines while demonstrating flexibility within a dynamic work environment.
• Excellent verbal, written communication, and organizational skills with an ability to handle key stakeholders with courtesy and tact.
• Must be computer literate and have working knowledge of Microsoft Office products: Outlook, Word, Excel, and PowerPoint.
• Experience with QuickBooks is preferred.

How You Will Spend Your Day:

·      Providing administrative support to the President/CEO, Board of Directors and Leadership team

·      Managing the CEO’s schedule, meeting preparations, business travel, and follow-up tasks

·      Provide administrative and record-keeping support for Board of Directors and Executive Committee meetings and Board Member record, including recording, processing and distributing meeting minutes as needed

·      Support the administrative management of organizational records, licensing and required document and filings, working closely with the CEO/COO Initiating and implementing processes to manage projects, information, and people

·      Daily management of organizations Info email account

·      Assist in hiring, onboarding, training, and developing operational staff to maintain necessary skill levels. Support HR activities or initiatives.

·      Collaborate with senior leadership to align efforts with the organization's goals and strategy for staffing, recruiting, and retention. Help develop and implement initiatives supporting the company's mission and strategic vision.

·      Works closely with the CEO/COO in fostering team collaboration and cultivating a positive, inclusive organizational culture.

·      Maintains continuous communication with management, staff, and vendors to ensure seamless operations, while collaborating with external partners and members to provide necessary documentation and exchange information and serve as point of contact for third parties/vendors as needed

·      Collaborates with CEO, COO and Leadership Team to support research for special projects and provides additional support as requested

·      Contribute to enhancing the efficiency of business processes. Identify areas for improvement within operational processes and implement changes to streamline workflows and increase productivity. Evaluate operational performance using key metrics to identify trends and areas for improvement. 

·      Coordinate with suppliers to procure materials and manage inventory levels to meet demand. 

·      Develop, implement, and maintain standard operating procedures as needed.

·      May assist in developing budgets.

We’d love to hear from you!

If this sounds like the job for you, we would love to help make that happen. Please apply using this link.

Think you know someone fit for this role? Please ask them to email ashelat@cnpstaffing.com 

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.