The Hire Solution has partnered with a prominent state government agency for the position of Executive Assistant. The executive assistant position is a very visible and important position which will perform highly advanced, senior-level professional administrative assistance and provide support to the Executive Director, Associate Director/Director of Grants, and Communications Manager. Work involves coordinating and performing internal administrative operations to include:

• Provides highly advanced administrative support to the Executive Director, Associate Director/Director of Grants, and Communications Manager
• Coordinates and schedules meetings, develops itineraries and prepares materials for TAJF board and committees; solicits scheduling preferences; sends meeting notices; arranges lodging and meals for meetings
• Serves as primary contact person for the public seeking information via phone, email and written correspondence
• May attend board and committee meetings and prepares meeting agendas and minutes
• Responsible for travel arrangements and itineraries for executive director and board members
• Coordinates and monitors resource development sources; maintains records, spreadsheets, gift acknowledgements, and prepares related correspondence and reports
• Assists executive director and communications manager with annual luncheon and other events; managing on-site duties, mailings, logistics and coordinating with vendors, planners and staff
• Drafts correspondence and prepares reports for the Executive Director, Associate Director/Director of Grants, and Communications Manager as needed
• Maintains office inventory, orders office supplies, and performs miscellaneous office errands
• Oversees administrative duties for general office operations, such as processing mail, making bank deposits, typing, filing, faxing, and other essential functions
• Assists communications manager in publicity and outreach efforts
• Conducts special research projects for board and staff
• Performs other responsibilities as needed.

Requirements:

• Legally eligible to work in the US without sponsorship
• Excellent computer skills proficient in Microsoft Word, Excel, Power Point, Outlook, and Teams.
• Must be well organized, a self-starter, detail-oriented, and possess excellent writing and proofing skills.
• Graduation from standard high school or equivalent.
• 5+ years experience in providing administrative support to professional staff in an office setting.
• Excellent communication, organizational and multi-tasking skills.
• Ability to problem-solve and complete tasks in a timely and independent manner is desirable.