Sr. Permit Expeditor

Compensation: $75K-$90K per year

Job Type: Full-Time

New York State Solar is seeking an experienced Senior Permit Expeditor with NYC Department of Buildings (DOB)

filing experience. The ideal candidate is a Class 1 or Class 2 Filing Representative capable of managing complex permitting processes and coordinating with internal teams, regulators, and project stakeholders to ensure timely project approvals.

Duties & Responsibilities:

As a Sr. Permit Expeditor, you will:

● Supervise at least two (2) full-time employees, including assigning work, setting schedules, approving time, monitoring performance, and providing coaching and performance evaluations.

● Submit, track, and secure permits, including construction, HVAC, and other specialized permits; ensure compliance with NYC Building Code and zoning regulations.

● Serve as Building Code and Zoning consultant for internal teams and projects.

● Attend DOB meetings and coordinate with plan examiners and commissioners to advocate for plan approvals and resolve filing issues.

● Monitor and resolve construction violations, Stop Work Orders (SWOs), and compliance matters.

● Ensure timely submission, tracking, and escalation of permit applications in accordance with internal SLAs and regulatory requirements.

● Communicate permit status updates to Sales, Design, and Project Management, including project closeouts, violations, and SWOs.

● Oversee permitting processes involving SWOs and DOB inspections, coordinating with jurisdictions including NYC, Long Island, Westchester, Rockland, Putnam, and Orange counties.

● Manage permitting and licensing compliance, maintaining documentation and communications on behalf of Professional Engineers (PEs), Master Electricians, and company leadership.

● Establish and enforce departmental procedures and ensure compliance with legal, safety, and regulatory requirements.

● Support cross-departmental coordination between Permitting, Design, Interconnection, and Executive leadership.

● Participate in strategic planning and process improvements related to permitting operations.

● Perform other duties as assigned.

Job Requirements:

● Current NYC Department of Buildings (DOB) Registered Filing Representative – Class 1 or Class 2 required.

● Minimum 5+ years of experience with NYC permitting and filing processes.

● Strong working knowledge of DOB NOW, BISWEB, FDNY filings, and Landmarks Preservation Commission (LPC) approvals.

● Ability to read and interpret architectural drawings, engineering plans, and site plans, identifying code or zoning issues before DOB objections occur.

● Knowledge of NYC Building Code, zoning regulations, and construction permitting processes.

● Experience coordinating with DOB plan examiners, inspectors, and regulatory agencies.

● Solar energy permitting experience preferred.

● Strong project management, organizational, and communication skills.

● Experience using project management or CRM tools (e.g., Trello, Asana, Salesforce) preferred.

● Proven ability to coordinate cross-functional teams and resolve permitting challenges to keep projects on schedule.

Benefits:

● Medical, vision & dental Insurance

● Flexible Spending Account (FSA)

● 401(K) with up to 6% match

● Paid Training

● Paid time off (vacation, sick, bereavement, etc.)

● Company-paid disability insurance