Overview:

We are seeking a highly skilled and proactive Executive Support Specialist to support our Executive

Leadership Team. This role requires exceptional organizational abilities, sound judgment, and a high

level of discretion. The ideal candidate will thrive in a fast-paced environment and is passionate about

enabling executive effectiveness and operational excellence.

Key Responsibilities:

Executive Support & Representation

• Coordinate executive travel, including detailed itineraries and timely expense reporting

• Represent the leadership team with professionalism in all interactions with internal and external

stakeholders, including customers, vendors, and staff.

• Respond to the ad hoc needs and requests made by the leadership team.

Calendar, Communication & Relationship Management

• Take ownership for protecting and prioritizing the time of multiple executive’s calendars, always

looking ahead to optimize time and focus.

• Proactively review, manage and respond to communication needs in the voice of the recipient.

• Oversee gifting and personalized outreach, ensuring timely and thoughtful engagement with

community members and proactively represent leadership in key relationship moments.

Executive Community Presence

• Search, discern and secure executive attendance at high-impact events within key business

communities.

• Exercise sound judgment in reviewing and prioritizing incoming event invitations and external

requests, ensuring alignment with the organization’s strategic network and community focus.

Operating Rhythm & Meeting Coordination

• Manage the leadership team’s operating rhythm: own annual schedule of key company

meetings, facilitate meeting agendas, schedule and coordinate executive offsites, and always

ensure strong follow-through.

Other Duties

• Plan and execute leadership events such as executive offsites, Board of Advisors meetings, and

customer dinners.

• Identify and implement process improvements that enhance efficiency and clarity for the

leadership team.

• Uphold the highest standards of integrity, discretion, and follow-through in all aspects of the role.

Qualifications:

• Proven experience as an Executive Assistant or in a similar high-level administrative role.

• Exceptional organizational and time-management skills.

• Strong written and verbal communication abilities.

• Proficiency in Microsoft Office Suite and collaboration tools.

• Ability to manage multiple priorities with grace and efficiency.

• High level of professionalism and discretion.

Preferred Attributes:

• Strategic thinker with a proactive mindset

• Detail-oriented and resourceful.

• Comfortable working independently and collaboratively.

• Flexible and adaptable to changing priorities and needs.

What’s in it for you?

• Competitive pay and bonus

• Travel incentive bonus structure

• Flexible time off

• Investment in your growth and development

• Full health, vision, dental, and life benefits

• Paid parental leave

• 3:1 charity match

*Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take

over sponsorship of employment Visa at this time.*