Event Manager

Duties/Responsibilities:

•        Organize and oversee the planning and execution of client-focused gatherings, ensuring all components are delivered on time and according to expectations.

•        Partner with stakeholders to define event goals, logistics, and specific requirements.

•        Maintain ongoing coordination between planning committees, internal teams, venues, suppliers, guest presenters, and attendees.

•        Draft and distribute venue request proposals on behalf of clients.

•        Research potential event spaces and accompany leadership on site inspections to support decision-making.

•        Identify, vet, and contract third-party vendors for accommodations, venues, AV, catering, décor, accessibility services, safety personnel, printing, and more.

•        Collaborate with senior leaders to create and maintain event financial plans.

•        Oversee budgeting activities, expense tracking, and invoice approvals.

•        Negotiate service contracts and secure the best terms for event locations and logistics.

•        Lead the development of branded materials for each event, such as visuals for social platforms, presentation templates, directional signs, etc.

•        Manage sponsorship and exhibitor engagement, including outreach, tracking deliverables, and onsite needs.

•        Supervise event execution to ensure objectives are met and troubleshoot any issues in real-time.

•        Ensure adherence to safety, legal, and health regulations; secure required permits or approvals when applicable.

•        Stay updated with current practices and innovations in event production through continued learning and professional development.

•        Guide on-site teams to deliver smooth, attendee-centered experiences.

•        Perform operational duties according to internal planning documents.

DESIRED SKILLS:

•        Effective communications

•        Interpersonal relationships

•        Sales and customer service skills.

•        Accuracy and Attention to Detail

•        Managing multiple priorities

•        Creative and effective problem-solving skills.

•        Ability to prioritize tasks and to delegate them when appropriate.

•        Listening

•        Thorough understanding of legal regulations and permits required for events.

•        Technology Savvy

Education and Experience:

•        Bachelor’s degree in hospitality, Meeting, and Event Planning or related field required

Required Skills/Abilities:

•        At least two years of experience in event planning

Physical Requirements:

•        Must be able to stand and walk for long periods of time during events.

•        Must be able to lift up to 25 pounds at times.

•        Must be able to work a variety of hours in order to accommodate events.