Office Manager Job Description

RESPONSIBILITIES

·        Meet and greet clients when they are in the office and ensure they have a good experience

·        Answer, screen and forward incoming phone calls

·        Update calendars and schedule meetings

·        Manage and replenish inventory of office supplies

·        Manage all office catering needs

·        Plan events, parties and celebrations

·        Preparation of reports and materials for meetings

·        Manage incoming and outgoing mail as well as distribution

·        Maintain phone extension list and employee databases

·        Maintain client database

·        Perform other clerical duties such as photocopying, faxing and filing

·        Assist with payroll, AP, AR, and tracking budgets

·        Expense report reimbursements

·        Assist with interviewing, onboarding, and benefits administration

·        Maintain office policies, communications and other items as necessary

·        Prepare marketing materials such as newsletters

·        Project coordination, timeline management

·        Liaise with facility management vendors and service providers

REQUIREMENTS

·        Bachelor’s degree 

·        5+ years previous experience in an administration role

·        Requires proficiency in Microsoft Word, PowerPoint, Excel and Outlook

·        Excellent attention to detail and accuracy essential

·        Strong customer focus

·        Strong phone skills

·        Strong written and oral communication skills

·        Strong organization and prioritization skills