Job Title: Document Controller

Location: Dubai, UAE

Company: European-Owned Commercial Office Fit-Out Company

Job Summary:

We are seeking a highly organized and detail-oriented Document Controller to join our team in Dubai. As a key member of our project management team, you will be responsible for managing and controlling all project-related documents for our high-end commercial office fit-out projects. You will ensure proper document control processes are followed, maintain records, and support compliance with company and regulatory standards.

Key Responsibilities:

• Document Management: Organize, manage, and track all project documentation, including contracts, drawings, specifications, RFIs, submittals, and correspondence.
• Filing & Archiving: Maintain a structured filing system (electronic and hard copies) to ensure easy retrieval and compliance with company policies.
• Version Control: Ensure all documents are up to date, correctly labeled, and distributed to the relevant stakeholders while preventing unauthorized modifications.
• Compliance & Standards: Adhere to company document control procedures, ISO standards, and client requirements for document management.
• Communication & Coordination: Work closely with project managers, designers, contractors, and suppliers to ensure timely submission and approval of documents.
• Software & Systems: Use document control software (such as Aconex, Procore, or SharePoint) to manage workflows and document tracking.
• Reports & Logs: Maintain logs of incoming and outgoing documentation, update project records, and generate reports as needed.
• Confidentiality & Security: Ensure document security, control access, and manage sensitive project information in compliance with company policies.

Qualifications & Experience:

• Minimum 3-5 years of experience in document control, preferably within the fit-out, construction, or interior design industry.
• Strong knowledge of document control procedures, ISO standards, and project document management systems.
• Proficiency in document control software.
• Excellent organizational skills with strong attention to detail.
• Ability to work under pressure and meet deadlines in a fast-paced environment.
• Strong communication skills in English (written and verbal); knowledge of additional languages is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience working in Dubai or the GCC region is preferred.

Why Join Us?

• Work with a leading European-owned fit-out company specializing in high-end commercial office interiors.
• Be part of a dynamic and professional team in a fast-growing industry.
• Competitive salary and benefits package.
• Opportunity to work on prestigious office fit-out projects across Dubai.

If you are a detail-oriented professional with a passion for document management in the fit-out industry, we would love to hear from you!