Controller

Phoenix, Arizona

Are you a hands-on accounting expert who thrives in an entrepreneurial environment? Our client is a growing enterprise with multiple operating entities, seeking a highly skilled Controller to oversee and elevate all aspects of their financial operations. This is a vital role that ensures the owner and leadership team are equipped with accurate, timely financial insight to drive strong decision-making across the business.

As Controller, you will serve as both a financial steward and strategic advisor, responsible for the day-to-day accounting functions while providing big-picture financial clarity. You’ll own reporting processes and serve as the central hub for financial activity across all locations. If you’re energized by accuracy, process improvement, and having a front-row seat to leadership decision-making, this role is for you.

Responsibilities

Financial Oversight & Reporting

• Provide timely, detailed reporting to support the owner in making confident business decisions
• Reconcile general ledger accounts, accounts receivable, and bank accounts monthly
• Prepare and post journal entries for all entities
• Perform monthly cost of sales reconciliations and deferred sales entries
• Manage intercompany transactions and eliminating entries for consolidated financials
• Conduct quarterly corporate merchandise inventories and property reconciliation
• Prepare and distribute monthly AR reports and lead AR collection efforts

Cash & Treasury Management

• Oversee all aspects of cash flow management
• Handle bank reconciliations and maintain covenant compliance reporting
• Serve as liaison with banking partners; prepare financial packages for underwriting and loans
• Oversee all owner distributions and support insurance underwriting requirements

Accounts Payable & Invoicing

• Review, code, and approve vendor invoices for timely weekly check runs
• Supervise DECA invoicing process
• Reconcile company credit card transactions
• Approve and code all benefits-related invoicing

Payroll & HR Accounting

• Approve payroll and manage accruals for PTO and sick time
• Prepare management overtime reporting
• Administer medical reimbursement program
• Oversee 401(k) plan contributions, compliance testing, and Form 5500 filing
• Liaise with external payroll providers, auditors, and third-party administrators

Tax & Regulatory Compliance

• Prepare sales tax filings across multiple locations
• Handle personal property tax filings and respond to census requests
• Coordinate with CPA firm on tax returns, quarterly estimates, and audits
• Prepare IRS Form 720 for self-funded medical insurance
• Manage annual workers’ compensation payroll audit
• Oversee all licensing and Arizona Corporation Commission renewals

Systems & Tools

• Reconcile accounting system data with Computer Management Systems (CMS)
• Ensure QuickBooks Enterprise is used to its full capacity
• Build and maintain Excel-based financial models and reporting tools
• Ensure merchant account and membership compliance

Legal & Governance

• Serve as liaison to attorney for corporate minutes
• Support annual licensing, renewals, and documentation across all jurisdictions

Requirements:

• Bachelor’s degree in accounting, Finance, or related field
• Minimum 5 years of full-scope accounting experience, ideally in a multi-entity environment
• Strong proficiency with QuickBooks Enterprise and Excel (pivot tables, financial modeling, etc.)
• Meticulous attention to detail, high integrity, and exceptional organizational skills
• Proven ability to manage multiple responsibilities and deadlines
• Comfortable being the financial “go-to” for both strategic and tactical needs
• Experience working with external auditors, CPAs, and legal counsel preferred
• Knowledge of sales tax, payroll, benefits accounting, and 401(k) administration