Position: Executive Assistant

Location: Norcross, GA

Employment Type: Full-Time, Salaried (Exempt)

Role Purpose

This role exists to support senior leadership by keeping operations organized, priorities aligned, and executives prepared. The Executive Assistant serves as a strategic administrative partner, enabling leadership to focus on high-impact work while ensuring daily logistics, communication, and coordination run smoothly.

Our organization operates within the healthcare logistics space, supporting customers through complex supply chain, warehousing, and distribution needs. With decades of industry experience, the company emphasizes reliability, continuous improvement, and strong customer relationships.

Position Overview

We are seeking an experienced Executive Assistant to provide high-level administrative and scheduling support to three executive leaders. This position requires exceptional organization, sound judgment, and the ability to manage competing priorities in a dynamic environment. The Executive Assistant will act as a central point of coordination between executives and internal teams, external partners, and vendors, handling sensitive information with professionalism and discretion.

Key Responsibilities

• Manage and optimize executive calendars, schedules, and daily priorities to ensure effective use of time
• Coordinate domestic travel arrangements, including flights, lodging, transportation, and detailed itineraries
• Prepare, submit, and track expense reports related to travel, meetings, and business activities
• Review upcoming meetings to ensure executives are fully prepared with relevant materials, context, and documentation
• Support internal and external meetings by coordinating logistics, scheduling rooms or virtual sessions, distributing agendas, and capturing notes when needed
• Assist with preparation of presentations, reports, and briefing materials
• Provide organizational and administrative support for ongoing initiatives and time-sensitive projects, tracking action items and follow-ups
• Help coordinate company events, internal meetings, and employee activities such as celebrations or leadership gatherings
• Respond to ad hoc administrative requests and adjust quickly as business needs evolve

Qualifications & Experience

• Bachelor’s degree preferred, or equivalent professional experience
• Minimum of 5 years of experience in an executive support, administrative, or project coordination role
• Demonstrated ability to work independently while taking ownership of responsibilities and outcomes
• Strong interpersonal skills with comfort interacting with senior leaders, external partners, and cross-functional teams
• Clear and professional written and verbal communication skills
• Exceptional attention to detail and follow-through
• Advanced proficiency with Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint

Core Competencies

• Detail & Quality Focus: Produces accurate, high-quality work and continuously seeks ways to improve processes
• Flexibility: Adapts well to change, remains effective under pressure, and embraces new responsibilities
• Comfort with Uncertainty: Navigates shifting priorities and ambiguous situations with confidence
• Reliability: Consistently meets commitments, maintains accountability, and manages time effectively
• Creative Thinking: Identifies practical solutions and turns ideas into actionable outcomes
• Professional Integrity: Handles confidential information responsibly and acts with honesty and discretion
• Organization & Planning: Balances multiple priorities, coordinates resources efficiently, and meets deadlines
• Problem Solving: Breaks down complex challenges and evaluates options thoughtfully
• Sense of Urgency: Responds promptly and follows through to completion
• Collaboration: Supports team objectives, values input from others, and contributes to a positive work environment