Building Department Administrative Coordinator Position

Located in Davisburg, MI, Springfield Charter Township is seeking a Building Department Administrative Coordinator. The Building Department Administrative Coordinator provides administrative, clerical, and customer service support for the Township Building Department. This position serves as a primary point of contact for residents, contractors, developers, and other stakeholders regarding building permits, inspections, code requirements, and Township processes. This position is under the direct supervision of the Building Official.

The Building Department Administrative Coordinator is responsible for responding to inquiries from residents, contractors, and the public regarding permits, inspections, building requirements, and departmental procedures. This role administers the building permit process by receiving and reviewing applications, preparing permit documentation, coordinating inspections, collecting payments, maintaining permit records, and ensuring accurate filing and documentation. The position also provides administrative support through the preparation of reports, correspondence, forms, and departmental records while assisting with data tracking and special projects. Additional responsibilities include supporting code enforcement functions by receiving complaints and inquiries, maintaining related records, providing general information regarding Township operations and procedures, and serving as backup support for other office functions as needed.

Additionally, this role involves administering permit activities, coordinating inspections, maintaining records and databases, processing payments, supporting code enforcement activities, and providing general administrative assistance to ensure efficient department operations. The position works under the direction of the Building Official and collaborates with Township staff, inspectors, and the public.

Required Education, Skills, and Abilities for the Building Department Administrative Coordinator Position

• High School education or equivalent required
• Minimum of two (2) years of office administration, customer service, municipal support, or related experience required.
• Experience in a municipal environment, building department, planning, and zoning office, construction industry, or permit administration is preferred.
• Specialized office or administrative training is desirable.
• Proficiency with Microsoft Office applications including Word, Excel, Outlook, and database systems.
• Ability to learn and utilize specialized municipal software programs, including BS&A applications, permit management systems, and GIS platforms such as ArcGIS.
• Ability to operate office equipment including computers, scanners, printers, copiers, calculators, postage equipment, and multi-line telephone systems.
• Strong organizational skills with the ability to manage multiple priorities, maintain attention to detail, and adapt to changing work demands.
• Ability to communicate effectively and professionally both verbally and in writing.
• Ability to read and interpret blueprints, site plans, permit documents, and technical information.
• Ability to establish and maintain effective working relationships with staff, contractors, residents, elected officials, and external agencies.
• Ability to maintain accurate records, files, reports, and documentation.
• Ability to exercise discretion, professionalism, and sound judgment when handling sensitive information.

Physical Demands for the Building Department Administrative Coordinator Position

This position is primarily performed in an office environment with occasional visits to construction sites, development areas, or other Township locations as needed.

The Building Department Administrative Coordinator requires regular sitting, standing, walking, computer use, and operation of standard office equipment. The Building Department Administrative Coordinator must be able to communicate effectively, maintain visual concentration, and perform repetitive hand movements for typing and filing.

Occasional bending, reaching, kneeling, and lifting, carrying, pushing, or pulling items up to 30 pounds may be required. Travel using a Township or personal vehicle may occasionally be necessary for Township business.

Compensation for the Building Department Administrative Coordinator Position

This is a full-time, salaried position offering a competitive wage commensurate with experience and qualifications. Benefits include health insurance, paid time off, retirement plan options, and opportunities for training and development.

Application and Selection Process for the Building Department Administrative Coordinator Position

The selection process is led by the Township Supervisor, Clerk and Treasurer. Candidates should expect a thorough and defined process designed to ensure that the right candidate is hired. The process may include an initial phone interview, at least two in-person interviews, candidate assessments, and a pre-employment background check.

About the Township

Located in the Northwest corner of Oakland County, Springfield Township is home to approximately 15,000 residents. Springfield is a welcoming community offering open space and rural character in close proximity to larger cities in Oakland County. Residents enjoy highly rated fire, EMS, and police protection, outstanding library and parks & recreation amenities, and other services provided by a dedicated staff.

Springfield Charter Township is an Equal Employment Opportunity Employer!