Here’s a quick video introducing the opportunity to work for Rhino Squad:

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:

I provide a FUN working environment.

We are constantly learning new things.

We are a team who wants to be the best at what we do, which means you have the BEST teammates.

I ALWAYS pay on time.

I treat all of my team members with respect and love.

Client Overview:

Atalia is an amazing coach and human being. She is looking for a unicorn who can help her with administrative tasks so she can stay in her zone of genius.

Client Requirements:

• Must be able to work 20 hours/week, with potential to increase hours eventually
• Must be able to work 1-5pm Pacific Time (US)
• Must have experience ghostwriting email communications for executives.
• Must work well under pressure and thrive in dynamic, always-changing environments. Must be able to pivot quickly and juggle multiple priorites at once with minimal oversight.
• Must be an EXCELLENT and succinct written communicator.
• Must be a quick learner, self-driven, and autonomous
• Must have experience with administrative assistance or any similar role
• Must have high attention to detail and accuracy
• Must be tech-savvy
• Must be organized, while also flexible enough to pivot quickly
• Experience with specific tech like Monday and Calendly is preferred

About the ideal candidate:

• Thrives in fast-paced, high-change environments — you stay steady when things move quickly or shift unexpectedly.
• Can juggle multiple priorities without getting overwhelmed — you know how to self-regulate and keep momentum.
• Brings clarity to chaos — you simplify messy situations fast and think two steps ahead.
• Executes quickly and iterates — you don’t wait for perfect conditions or endless clarity to take action.
• Makes strong, informed decisions — you work independently and flag issues early with thoughtful recommendations.
• Protects the founder’s time — you understand what’s high-leverage and act accordingly.
• Writes and communicates with clarity and confidence — even in ambiguity, you can match our tone: kind but direct.
• Is self-directed and proactive — you seek solutions, spot gaps, and move things forward without hand-holding.
• Handles feedback well — you don’t take it personally and you grow from it fast.
• Keeps systems lean — you value structure but avoid over-complicating; your processes support speed, not busywork.

Software tools used by the client (it’s okay if you’re not familiar with some of these tools):

• Calendly
• Notion
• Monday.com
• Slack
• Zoom

Responsibilities/Tasks:

Administrative and Customer Support:

• Ghostwriting and Communications: Communicate with sales leads and clients via email and text messages in the founder’s voice. Respond to emails from leads and clients with various questions and scenarios (i.e. needing to reschedule, payment issues, etc). Must be comfortable handling nuanced scenarios that don’t always fit neatly into SOPs. Flag situations when urgent email responses are needed from business owner, with proposed next steps (don’t bring a problem without a solution).
• Track and manage SOPs, projects, and client communications with minimal supervision. Translate founder feedback into updated processes—without handholding
• Help business owner with the sales/consultation process: Ensure people who sign up for consultations are qualified and eligible. Handle text follow-ups and objections with sales leads who completed consultations. Reschedule consultations as needed.
• Client engagement: Onboard new clients to our systems. Help more clients get through the full program by following up with disengaged clients. Follow up with invitations to complete surveys and leave reviews after completing the program
• Inbound sales inquiries: Respond to emails, Linkedin messages, and social media messages requesting more information and clarification about services.
• Prioritize and manage daily workflows (inbox, scheduling, client responses, follow-ups)
• Repost daily reels to IG/TikTok/Linkedin/IG

Additional Tasks and Projects on an Ad-Hoc Basis (You will be following processes for these tasks):

• Respond to inquiries and messages on social media inboxes
• Download and organize past Tiktok reels into database to repurpose.
• Troubleshoot login issues with ThriveCart learning platform or missed payments i
• Update ActiveCampaign automation flows

Pay and Benefits:

• Competitive hourly rates
• Wellness package
• Squad Breaks (paid time off)
• Quarterly performance bonuses
• Holiday and year-end bonuses
• Annual appraisal

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Our super cool hiring process:

• We have real people communicating with you and looking at your application!
• We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it. 
• At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment teams job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.