Job Description

An established tax and advisory firm in Austin, TX is seeking a collaborative and detail-oriented Administrative Assistant to join its team. The firm specializes in tax planning preparation, bookkeeping, and business advisory services, offering clients personalized and professional support.

Schedule & Compensation:

• Hours: 34–40 hours/week
• Monday–Thursday: 9:00 AM – 5:00 PM (30-minute lunch)
• Friday: 9:00 AM – 1:00 PM
• Pay: $20–$23/hour (based on experience)
• Benefits: Medical, Dental, Vision, 401(k)

Key Responsibilities:

• Provide friendly, professional support to clients
• Answer phones and respond to client emails
• Screen calls, schedule appointments, and greet visitors
• Support the team with day-to-day administrative task
• Maintain supplies and organize the office environment
• Coordinate with third-party cleaning service for weekly upkeep
• Proficiently use Microsoft Office (Outlook, Excel, Word; Access is a plus)
• Manage calendars for CPAs and prepare for client appointments
• Assist with client onboarding and record updates
• Upload/download documents and tax returns across multiple platforms
• Utilize QuickBooks to support financial operations
• Perform general office duties such as scanning, faxing, organizing supplies, and running errands
• Effectively prioritize and manage interruptions from phone calls and walk-ins
• Must be able to pass a background check and be eligible to become a Notary
• Overtime may be required during peak tax seasons
• Work Environment & Physical Requirements:
• Must have sufficient speech and hearing ability for phone and receptionist duties
• Must be comfortable working in a collaborative, fast-paced office setting

Note: The responsibilities listed are intended to describe the general nature of this role and are not an exhaustive list. Flexibility and a team-player mindset are essential, especially during busy seasons.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 34 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Experience:

• job related: 3 years (Required)

Ability to Commute:

• Austin, TX 78745 (Required)

Work Location: In person