Position Overview:

We are seeking a seasoned and highly organized Administrative Assistant to support a senior director and several other leadership team members within a large infrastructure and technology group. This role requires strong calendar management skills, the ability to multitask in a dynamic, fast-paced environment, and a proactive approach to supporting high-level executives.

Key Responsibilities:

• Manage multiple executive calendars, coordinate meetings, and ensure scheduling alignment.
• Book travel arrangements, including airfare and hotel reservations, for leaders traveling to various sites.
• Submit and track expense reports on behalf of supported team members.
• Assist with onboarding new hires by coordinating access requests and general setup tasks.
• Collaborate with other administrative team members supporting a department of over 200 employees.
• Organize weekly team meetings and executive staff touchpoints.
• Provide general administrative support and contribute to ad hoc projects as needed.

Required Qualifications:

• High school diploma required.
• Minimum of 5 years of administrative support experience.
• Proven ability to manage multiple calendars and competing priorities.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, Calendar, Teams).
• Excellent communication and organizational skills.
• Comfortable working independently in a remote, fast-paced environment.

Preferred Qualifications:

• Experience using collaboration tools such as Slack.
• Familiarity with Salesforce or other enterprise tools.
• Quick learner with adaptability to proprietary tools and platforms.

Work Environment:

• Fully remote, desk-based role.
• High interaction with directors, peers, and other cross-functional stakeholders.
• Fast-paced and engaging team environment with ongoing learning opportunities.
• Participates in standard corporate shutdown or holiday periods, where applicable.

EOE (including Disability/Veterans)