Job Title: Executive Assistant

Company: The Foreign Venture Group Inc.

Reports To: Chief Operating Officer

Location: In-Office (Toronto, Ontario)

About FVG

Foreign Venture Group (FVG) is a digital transformation company that helps companies scale quickly & cost effectively by leveraging technology and talent. Our expertise spans marketing, technology, and operational strategies that help businesses grow and scale efficiently. We are committed to fostering a collaborative and growth-oriented work environment for all employees.

Job Overview: 

We are seeking a highly organized and proactive Executive Assistant to support senior leadership in a fast-paced, high-growth technology company. This role requires exceptional multitasking abilities, discretion, and a high degree of professionalism. The ideal candidate thrives in dynamic environments, is adept at streamlining administrative functions, and ensures seamless executive operations.

Key Responsibilities

• Executive Support: Manage complex calendars, schedule high-level meetings, and coordinate travel arrangements.
• Communication & Correspondence: Serve as a key liaison, handling confidential communications and prioritizing executive requests.
• Meeting Coordination: Prepare agendas, record meeting minutes, and track action items for leadership discussions.
• Project Management: Assist in executing strategic initiatives, tracking progress, and preparing reports.
• Confidential Document Handling: Organize and manage sensitive business documentation.
• Cross-functional Coordination: Work closely with internal teams to facilitate executive priorities.
• Event Planning: Support executive team events, off-sites, and leadership summits.

Qualifications: 

• 5+ years of experience as an Executive Assistant in a high-growth, fast-paced corporate environment.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Excellent organizational, communication, and time management skills.
• Ability to handle confidential information with discretion and professionalism.
• High attention to detail with a problem-solving mindset.
• Experience managing multiple stakeholders and executive priorities.
• Bachelor's degree in Business Administration, Communications, or a related field (preferred but not required).

Good to Have: 

• Experience with project management tools (e.g., Asana, Trello).
• Familiarity with CRM systems (e.g., Salesforce).
• Experience with travel booking platforms.
• Experience with expense reporting software like Expensify or Concur.

Benefits: 

• Competitive salary and benefits package.
• Opportunity to support leadership in a global, high-impact technology company.
• Collaborative, fast-paced work environment with opportunities for professional growth.
• Exposure to industry-leading executives and large-scale business operations.

BACKGROUND CHECK

All employees will be asked to sign a Consent for Disclosure of Personal Information to complete a background check. Job offers will be conditional upon results that the Company determines to be satisfactory.