Office Workplace Coordinator

Washington, DC (**Local candidate only)

$26-$30hr (Weekly Pay + Medical Benefits)

Long-term ongoing contract – no end date (based on performance)

Full-time, M–F (8:30 AM – 5:30 PM) onsite

Excellent growth opportunity with room to advance! Great perks: daily breakfast, lunch, dinner, and in-office snacks!

Our client is passionate about building software that solves real-world problems. They partner with some of the most important institutions in the world to transform how they use data and technology. Their software has been used to stop terrorist attacks, discover new medicines, gain an edge in global financial markets, and more. They are a publicly traded American company specializing in software platforms for big data analytics, combining machine-assisted and human-driven data analysis.

Core Responsibilities

• Complete daily inspections of the office and meeting room spaces to ensure quality standards are met.
• Provide oversight, feedback, and direction to janitorial vendors onsite.
• Make recommendations on office improvements to enhance aesthetics and functionality.
• Coordinate with internal teams to prepare for upcoming meetings and events, ensuring expectations are aligned.
• Lead the setup of onsite meetings, events, and leadership visits.
• Manage and monitor ticketing and work order systems, utilizing CMMS technology.
• Support both internal and external visitor experience to ensure all interactions are positive and memorable.
• Provide coordination and support for events, meetings, and conference facilities as required.
• Assist with other tasks related to the success of mission-critical business operations.

 What We Require

• 2+ years of experience working as an Office Assistant, Admin Assistant, Workplace Operations, Facilities, or in Hospitality
• Experience setting up and supporting onsite events, meetings, and leadership visits.
• Ability to schedule vendors as needed for onsite work or events
• Must have worked in a role that required wearing multiple hats; enjoys every day not being the same.
• Must have worked in a role that required being flexible, reliable, is calm under pressure and able to adjust well to last minute changes
• Ability to support last minute changes to meetings rooms able to support the schedule conflict
• 1+ years of experience using workplace systems/tools and strong ability to learn new technology.
• Must have excellent systems in process to stay organized in emails and other forms of tasks; experience to create lists and keep track
• Experience with CMMS ticketing/work order systems (or ability to learn quickly).
• Experience providing feedback and coordinating with vendors/janitorial teams to ensure smooth office operations.
• Ability to manage and monitor work orders submitted through ticketing systems.
• Strong customer service skills, with the ability to leave both employees and guests with a positive, memorable experience.
• Flexibility to perform on-call duties and overtime as required – on as needed for overtime and during some events

What We Value

• Attention to detail with a strong eye for excellence.
• Excellent communication, interpersonal, organizational, analytical, and problem-solving skills.
• Ability to thrive in a team setting while also working independently.
• Willingness and ability to be on-call for critical incidents as they arise. (#gowhereyoureneededmost)

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

#LI-SM1