Do you have 2+ years of Bookkeeping experience?
Do you have 2+ years of Office Management experience?
We are seeking a full-time Office Manager for a temporary-to-permanent role. This individual will assist the CEO in managing the activities of the office, organize operational details of the financial and corporate records and funds; direct certain service contractors; and maintain all membership and conference records on the computer system. This is an in-person, full-time, temporary-to-permanent role.
ORGANIZATION: Community Association
LOCATION: Downtown Chicago (The Loop)
POSITION TITLE: Office Manager
SCHEDULE: 35-40 hours/week - in person 8:30 am - 4:30 pm
DURATION: Temporary to Permanent
Pay- $23/hr- $27/hr
Is This Your Dream Job? You’re a key player in ensuring smooth day-to-day operations of the office while providing direct administrative support to the CEO. This is a key role that helps keep the business running efficiently behind the scenes.
Our Ideal Candidate:
- 2+ years of Bookkeeping experience.
- 2+ years of administration experience.
- Experience with balance sheets, accounting, and operating statements.
- Experience with Sage Accounting preferred.
- Experience with some Association management software.
- Must be tech-savvy and have working knowledge of Microsoft Office products: Outlook, Word, Excel, and PowerPoint.
How You Will Spend Your Day:
- Organize and maintain the financial and corporate records for the association.
- Coordinate the gathering of signatures for and prepare all corporate resolutions, legal documents, tax forms, census information, and related material required for the organization.
- Manage all bookkeeping functions. This would include: Preparing and processing all checks, Depositing all revenues for the association, Preparing and processing bills and invoices for payment, and managing accounts receivable files and ensuring that all accounts are cleared within a reasonable time.
- Maintain the inventories of office supplies and related expendables.
- Sort and distribute incoming mail.
- Primary phone coverage.
- Manage the arrangements for deliveries of materials to and/or from office; keep abreast of current messenger, UPS, express, and US Postal Service rates, services, and regulations.
- Communicate with the building management for any problems arising from cleanliness, comfort, safety, or security of leased office space.
- Assist the Membership Manager in the preparation and mailing of annual dues invoices and follow-up mailings; ensure that office records show when dues have been processed.
- Assist with the processing of new member applications.
- Annual Conference responsibilities: Oversee the processing of all registrations, update and maintain all registration records and counts, supervise the on-site activities of the registration, and Oversee the preparation of registration packets, badges, and other delegate materials.
- May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required.
We’d love to hear from you!
If this sounds like the job for you, we would love to help make that happen. Please apply using this link.
Think you know someone fit for this role? Please ask them to email ashelat@cnpstaffing.com
For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.
Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.
Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.
