Do you have 1+ years of Meeting Management Experience?

Do you like organizing events?

We are seeking a full-time Meetings and Events Coordinator for a temporary role. Reporting to the Director of Meetings and Events. The coordinator for this role will assist the Director of Meetings and Events with all registration-related aspects of meetings and events, partner educational programs, committee meetings, Board meetings, one-time events, and webinars. They will also provide administrative support to the meetings departments and act as the association’s registrar.

This is a hybrid, full-time temporary role. This organization is based in Virginia Arlington. 

ORGANIZATION: Food Industry Nonprofit  

LOCATION: DC Metro (Virginia)

POSITION TITLE: Meetings and Events Coordinator

SCHEDULE: 35-40 hours/week ( hybrid - two days in person ) 

DURATION: Temporary (potential for temp to hire) 

Pay- $22/hr- $24/hr  

 Our Ideal Candidate:

• Bachelor’s degree (preferred) and/or two years of working experience in the meetings industry. 
• High attention to detail and adherence to fast-paced deadlines/timelines.
• Experience with the administration of an Association Management System (AMS) and Content Management System (CMS) preferred.
• Experience with ACGI preferred.
• Skilled in Adobe Reader and Microsoft Office Suite programs, including Word, Outlook, PowerPoint, Excel, and Teams.
• Proven verbal, written communications, and proofreading skills.
• Self-motivated and capable of multitasking with minimal supervision, as well as the ability to manage multiple projects/deadlines simultaneously.
• Positive and friendly, and willing to take on new responsibilities.

How You Will Spend Your Day:

• Supports and assists the director of meetings and events in the planning and successful execution of meetings and webinars.
• Responsible for all meeting registration-related functions, including set-up, support and management of the registration technology system.
• Serves as the primary contact for registration questions for all meetings and ensures email Inboxes and calls are managed with the highest level of customer service.
• Manages the events registration system, including but not limited to: generating and processing event registration invoices, processing refunds, and registration updates/changes, and handling all speaker and staff event registrations.
• Assists the membership manager with testing of the event registration system upgrades in the Association Management Software (AMS).
•  May represent the meetings department in weekly AMS status meetings.
• Proofs the event pages and registration for accuracy and functionality.
• Responsible for meeting badge data (and badges if applicable), all event badge confirmations, meeting attendance reporting, on-site registration lists, golf tournament pairings, and any additional required registration-related meeting materials.
• Maintain a filing system for easy location of registration data and for reconciliation with accounting post-event.
• Maintains registration lists for all webinars and works with the Director of Membership to maintain an accurate list of member participants.
• Manages online education programs registration and event logistics, and serves as the primary point of contact for all participant communication.
• Coordinates marketing and technical support aspects of webinars, both paid and non-paid webinars.
• Maintains industry events calendar, meetings calendar, and BOD meetings calendar, proactively updating and researching industry events as necessary.
• Adheres to all meeting task lists and timelines set by the director of meetings and events.
• Provides administrative support for the Meetings and Membership department, as needed.
• Other meeting tasks as assigned.

We’d love to hear from you!

If this sounds like the job for you, we would love to help make that happen. Please apply using this link.

Think you know someone fit for this role? Please ask them to email ashelat@cnpstaffing.com 

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector. 

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.