ABOUT THE OPPORTUNITY  

On behalf of our client, we are seeking a Payroll Administrator to oversee the day to day payroll function for multiple locations across Vancouver Island. Reporting to the head of accounting and finance, this role is responsible for the accurate and timely processing of payroll for a multi location workforce.

Based in Courtenay, the Payroll Administrator plays a key role in ensuring employees are paid correctly, payroll records are maintained accurately, and payroll processes are applied consistently across the organization. This is a hands on position that works closely with finance and operational teams to manage payroll from start to finish, respond to payroll related inquiries, and support compliance and reporting requirements.

KEY RESPONSIBILITIES

• Process end to end payroll for a multi location workforce
• Ensure accurate and timely payroll processing for hourly and salaried employees
• Maintain payroll calendars, cut off dates, and pay schedules
• Review payroll data for accuracy, completeness, and compliance
• Administer employee benefits, including enrollments, changes, terminations, and ongoing maintenance
• Act as the primary point of contact for employee questions related to payroll and benefits
• Support the payroll and benefits aspects of employee onboarding, including new hire setup, deductions, and benefit enrollment
• Manage payroll and benefits changes related to employee offboarding, including final pay, deductions, and benefit terminations
• Process payroll related deductions, remittances, and statutory filings
• Ensure compliance with employment standards and payroll legislation
• Respond to payroll inquiries from employees and internal teams
• Work closely with human resources on new hires, terminations, compensation changes, and benefit related payroll updates
• Complete payroll reconciliations and support reporting requirements
• Maintain accurate payroll records and documentation
• Identify opportunities to improve payroll processes and efficiencies

SKILLS AND QUALIFICATIONS

• Three or more years of experience in a payroll administration role
• Strong understanding of payroll processes, legislation, and compliance requirements
• Experience processing payroll for hourly and salaried employees
• High level of accuracy and attention to detail
• Strong organizational and time management skills
• Ability to manage strict payroll deadlines independently
• Clear and professional communication skills
• Ability to handle sensitive and confidential information with discretion
• Comfortable working cross functionally with finance and human resources teams

This is a great opportunity for a payroll professional who enjoys owning payroll and benefits administration for a multi location organization. The role offers stability, responsibility, and the chance to be a trusted resource supporting employees and operations across the business.