Office Admin Coordinator

Location: Sunnyvale, CA 94086 ( *Must be local)

Pay Rate: $28 – $35/hr (based on experience)

Duration: 3–6 Month Contract (Very strong potential for extension or permanent)

Schedule: Monday–Friday, 9:00 AM – 5:00 PM (Flexibility ( as needed) to work a few hours from home)

About the company

Our client is a research lab advancing the development and responsible use of foundation models. Our team collaborates with researchers, data scientists, and engineers to drive cutting-edge AI innovation.

Position Summary

We are seeking a highly organized, proactive, and hands-on Office Operations Coordinator to support daily office operations, administrative tasks, and workplace logistics. This role is perfect for someone who enjoys start-up style environments, is comfortable jumping in wherever needed, and has a service-first, can-do attitude. The ideal candidate is detail-oriented, reliable, and professional, with the ability to multi-task and support multiple teams, including administrative, facilities, and employee engagement functions.

Key Responsibilities

Office Operations & Logistics

• Support office relocation and expansion, coordinating logistics and vendors
• Organize and maintain workstations, common areas, and office supplies
• Conduct regular walkthroughs to ensure office organization, cleanliness, and operational readiness

Supplies & Vendor Management

• Order, track, and restock office supplies, kitchen items, and workplace essentials
• Manage vendor communications, deliveries, and scheduling
• Coordinate services for events, catering, and other office needs

Administrative Support

• Manage incoming mail, package distribution, and conference room setup
• Prepare workspaces and supply kits for new hire onboarding
• Assist with expense tracking and basic invoice documentation

Front Desk & Office Presence

• Serve as the professional point of contact for visitors
• Provide support for daily office operations and ensure workplace professionalism

Events & Employee Engagement

• Support planning and execution of team events, office lunches, and employee engagement initiatives
• Help coordinate company swag and promotional items, ensuring proper inventory and distribution
• Conduct internal surveys/polls to collect feedback and support engagement initiatives

Cross-Functional Support

• Partner with teams (marketing, operations, HR) as needed
• Roll up sleeves to help wherever needed, demonstrating a flexible and collaborative approach
• Assist with ad hoc projects, including move coordination, office setup, and operational improvements

Qualifications & Requirements

• 2+ years of experience in office administration, Admin, operations, or coordination
• Experience to order, track, and restock office supplies, kitchen items, and workplace essentials
• Professional, presentable, and service-oriented
• Can do attitude – comfortable helping other team members; jumping in wherever needed
• Experience or interested in coming up with ideas to better support the office
• Comfortable being the first point of contract for visitors
• Experience to order and manage swag
• Must be positive, energetic, humble, team-first mindset
• Experience in vendor coordination, facilities management, or office logistics
• Familiarity with Microsoft Office (Excel, Word, Outlook) and communication tools (Slack, Teams, Zoom)
• Experience supporting events, employee engagement initiatives, or workplace programs
• Bonus: Prior experience in a startup or small-office environment
• Ability to work onsite and manage multiple responsibilities independently

Why This Role Works

This role is not just administrative — it’s an opportunity to actively shape the office environment. Candidates who enjoy variety, have a proactive mindset, and are willing to support multiple teams will thrive. This is an onsite role in a growing office, with potential for increased responsibilities and growth into office management or events coordination.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.