HR Operations Specialist

Location: Sunnyvale, CA 94086 (**local candidates- onsite**)

Pay Range: $43–$53/hr (Weekly pay + Medical Benefits)

Contract: 3–6-month contract to permanent (based on performance)

Work Model: On-site M–F (start times 9:00–10:00am)

Excellent opportunity for growth and advancement within the organization, *Requires stable work history

About the Institute of Foundation Models

Our client is a cutting-edge research lab focused on building, understanding, and responsibly deploying foundation models. Our mission is to advance AI research, nurture the next generation of innovators, and drive meaningful contributions to a knowledge-driven economy.

Role Overview

The HR Operations Specialist will own the end-to-end HR operational processes, ensuring a smooth employee lifecycle and compliance. This is a hands-on, fast-paced role requiring a proactive, self-starter who thrives in ambiguity and enjoys contributing across HR functions.

Key Responsibilities

• Manage the employee lifecycle: onboarding, orientation, offboarding, and employee culture initiatives.
• Administer I-9/E-Verify, ADP, SharePoint, and other HR systems.
• Perform HR compliance and audits, including data scrubbing and managing digital filing systems.
• Maintain organizational charts, seating, badging, swag, FedEx, vendor management, and event coordination.
• Support executive and operational needs with ad hoc HR tasks, ensuring seamless workflow.
• Partner with payroll/benefits PEO and internal teams for HR and administrative processes.

Required Qualifications

• 4–8 years of Human Resource experience
• Experience managing HR systems (ADP, Workday, SharePoint, or similar)
• Strong understanding of compliance processes, especially I-9/E-Verify
• Previous experience working in a very fast-paced or start-up environment
• Experience with onboarding and offboarding employees
• Ability to support HR programs for employee culture, events, or organizational structure
• Professional and hands-on attitude; comfortable “getting their hands dirty”
• Must be very proactive and adaptable to change in a busy environment
• Strong communicator, collaborative, detail-oriented
• Driven to learn and contribute across HR functions in a fast-paced setting
• Eager to learn and grow (excellent opportunity to move up in the organization)

Bonus:

• Knowledge of international student work authorizations and visa documentation

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.