Recruiting Operations Associate (Ops-Focused)

Location: Sunnyvale, CA 94086 (**local candidates- onsite**)

Pay Range: $60-72/hr (Weekly pay + Medical Benefits)

Contract: 3–6-month contract to permanent (based on performance)

Work Model: Full-time On-site M–F (start times 9:00–10:00am)

Excellent opportunity for growth and advancement within the organization. *Requires stable work history

Our client is a cutting-edge research lab focused on building, understanding, and responsibly deploying foundation models. Our mission is to advance AI research, nurture the next generation of innovators, and drive meaningful contributions to a knowledge-driven economy.

Role Overview

The Recruiting Operations Associate will own the operations side of recruitment, ensuring smooth infrastructure and pipeline management.

**This is not a full sourcing role—candidates will coordinate vendors, manage ATS systems, and handle referral pipelines. A hands-on, detail-oriented individual who thrives in operations is critical.

Key Responsibilities

• Manage recruitment infrastructure and processes in Lever or similar ATS
• Coordinate vendor submissions, internal referrals, and candidate scheduling
• Maintain and run recruitment pipeline health reports
• Clean up and maintain job descriptions, templates, and stakeholder communications
• Support small-scale sourcing when necessary (10–20%), but primary focus is operations
• Collaborate with team leaders to understand hiring needs and process improvements

Required Qualifications

• 3–8 years of experience in recruiting operations, HR operations, or talent operations
• Experience working for a small startup tech company and/or fast-paced environment
• ATS mastery, preferably Lever or similar: pipeline management, reporting, workflow optimization, and maintaining data integrity
• Experience to coordinate vendor submissions (manage the vendor resume submissions in ATS system)
• Internal referrals, and candidate scheduling
• Strong coordination and stakeholder management skills
• Experience to manage candidate referral submissions; keeping track and organization of outside referrals (referral pipeline management)
• Experience to clean up and maintain job descriptions and templates
• Strong experience with stakeholder communications and team leaders
• Comfortable handling high-volume administrative and operational tasks
• Self-starter with a hands-on attitude; willing to handle operational tasks directly
• Comfortable to support small-scale sourcing when necessary (10–20%), but primary focus is operations

Bonus:

• Exposure to technical, AI, ML, or research recruiting environments



TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.