Job Title: Litigation Legal Administrative Assistant

Location: Los Angeles CA 90067 (Century City)

Salary/Payrate: $90K-$110K annually AWESOME benefits!!!

Work Environment:  Hybrid (2 days WFH AFTER initial 90 day training period)

Term: Permanent / Fulltime

Bachelor’s degree required:  No

Referral Fee: AMS will pay $500 should the person you refer gets hired

2 positions available

JOB DESCRIPTION #LI-KG1

The ideal candidate will have a strong background in transactional legal work and thrive in a fast-paced, client-focused environment. This individual will assist with a variety of corporate support tasks, including document preparation, signature packet coordination, and closing logistics.

Key Responsibilities

• Drafts, revises, and proofs corporate and transactional legal documents, correspondence, and reports.
• Prepares signature packets and compiles executed documents for closing.
• Coordinates reproduction and distribution of closing documents and prepares electronic closing books.
• Updates clients on the status of closing documents and maintains regular communication as needed.
• Electronically files emails and documents related to closings and transactions.
• Manages incoming and outgoing mail, ensuring timely delivery and tracking as needed.
• Maintains attorney calendars and monitors deadlines using the Firm’s docketing and calendar system.
• Opens new clients and matters, maintains legal files, and coordinates file closings and offsite storage.
• Collaborates with administrative teams including document production, reception, and accounting.
• Proofs and processes client billing statements and ensures attorney timesheets are entered and released in a timely manner.
• Processes check requests and expense reports through the Firm’s accounting software.
• Assists with general administrative overflow tasks and supports team members as needed.

Knowledge, Skills, and Abilities Required

• Demonstrates proficiency in drafting and editing legal documents from rough drafts or templates.
• Applies strong attention to detail, organization, and time management skills.
• Maintains discretion and professionalism in handling confidential information.
• Communicates clearly and professionally, both verbally and in writing.
• Works well independently and in a collaborative team environment.
• Uses sound judgment and problem-solving skills in a fast-paced setting.
• Operates proficiently in Microsoft Office (Outlook, Word, Excel) and legal software tools.
• Manages multiple deadlines and priorities with flexibility and poise.

Experience and Education Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Minimum of two years of experience supporting corporate or transactional attorneys required; three to five years preferred.