***LAW FIRM EXPERIENCE REQUIRED***

Job Title: E-Billing Specialist

Location: Washington, DC 20036

Salary/Payrate: $82K - $92K annually and AWESOME benefits!!!

Work Environment:  Hybrid (3 day in office/2 days remote)

Term: Permanent / Fulltime

Bachelor’s degree required: Preferred

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-SS1

The E-Billing Specialist is responsible for the administration and management of the electronic billing process for all e-billed clients. The E-Billing Specialist maintains responsibility for ensuring the timely and successful electronic transmission of all invoices, maintaining contact with the billing attorneys and their legal administrative assistants (LAA’s)regarding the status of invoices, and performing other accounting duties according to the established policies and procedures.

This position is eligible to participate in the firm's flexible work program.

RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

• Prepare electronic invoices according to the client’s outside counsel guidelines and provide quality control checks
• Transmit invoices electronically and monitor invoice statuses
• Communicate with billing attorneys and LAA’s on rejections and adjustments and resubmit adjusted or rejected invoices
• Update billing rates and new timekeepers in client ebilling vendor sites
• Input matter budgets and obtain matter id’s from the clients, billing attorneys or LAA’s needed to e-bill invoices
• Responsible for onboarding clients migrating to e-billing including set ups in Financial Management System and integrating with BillBlast.
• Responsible for onboarding the firm on new e-billing vendor sites as needed and integrating with BillBlast
• Update e-billing data, such as budgets, rates, timekeepers and disbursement mapping
• Identify, recommend, and implement enhancements and troubleshoot electronic billing issues
• Communicate all e-billing guidelines and updates to the billing team and ensure compliance with all e-billing guidelines across clients and e-billing systems
• Meet with billing attorneys or LAA’s to discuss electronic billing processes when requested
• Work with Collections to ensure proactive follow-up on aged invoices submitted electronically
• Assist with special projects as needed
• Meets the department’s expectations to retrieve, read and/or respond to firm and client-related e-mail messages during and outside of core business and scheduled work hours by connecting a personal mobile device (smartphone or tablet with a data plan) to the firm’s network

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to communicate professionally and effectively, both in oral and written form
• Ability to multi-task, prioritize/coordinate deadlines and track progress of tasks
• Ability to organize workflow and use time efficiently
• Ability to demonstrate attention to detail and accuracy
• Must maintain confidentiality of work-related information and materials
• Must establish and maintain effective working relationships in or out of a team environment
• Resourceful problem solving and ability to create and implement effective procedures
• Proficiency with the Microsoft Office suite (Outlook, Word, Excel, PowerPoint), including advanced knowledge of Excel
• Proficiency with standard office equipment including personal computer, copiers and 10-key calculator
• Familiar with standard billing procedures and policies
• Understands and adopts the organizational structure
• Possesses the attitude of collaboration and sharing
• Willingness to learn and adopt new methodologies
• Flexibility and willingness to respond to issues during and outside of core business hours

EDUCATION AND EXPERIENCE:

• High school diploma required. Accounting degree or college level accounting classes preferred
• Minimum five (5) plus years of related e-billing experience in a law firm required
• Prior experience with BillBlast required