Job Title: Litigation Legal Administrative Assistant

Location:  Tampa FL 33602

Salary/Payrate: $55K-$65K annually and AWESOME benefits!!!

Work Environment:  Onsite

Term: Permanent / Fulltime

Bachelor’s degree required: Preferred

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-AV1

The Candidate must have a minimum of three (3) years of Litigation experience in a law firm setting. The LAA will perform a wide variety of legal administrative duties and provide comprehensive and efficient administrative and secretarial support.

Position Overview:

Candidates must be able to efficiently and accurately manage the administrative responsibilities associated with complex litigation in various forums including, but not limited to, federal and state court, while also ensuring smooth operations and effective coordination of tasks across the team. The LAA will play a key role in assisting with discovery and document management, hearing and trial preparation, e-filing, scheduling, and maintaining organized workflows for the Firm’s litigation team.

Key Responsibilities:

• Prepare, proofread, and edit legal documents and correspondence for accuracy, including spelling, grammar, punctuation, format, and content.
• Calendar management, including scheduling court appearances, depositions, meetings, and hearings.
• E-file documents with federal and Florida state courts.
• Assist attorneys with preparation for hearings and other litigation-related events, including ensuring that all materials are timely submitted in accordance with the court’s specific preferences.
• Manage client and discovery-related documents, including organizing client materials and work product within our document management system.
• Enter attorney’s time for client billing.
• Review and edit pre-bills, ensuring they are ready for attorneys’ review and approval.
• Submit new business intake and conflicts checks and opening/closing of client matters.
• Answer telephone calls and routine questions from clients and team members, and/or routing calls to appropriate staff.
• Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, and other administrative tasks.

Essential Knowledge, Skills and Abilities:

• Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.
• Excellent communication skills, both written and oral.
• Strong organizational and administrative skills.
• Attention to detail with strong organizational and time management abilities.
• Client service-oriented with the ability to effectively communicate with clients and team members.
• Ability to multi-task, prioritize tasks, and work under pressure to meet deadlines.
• Confidentiality and professionalism in handling sensitive information.
• Ability to work extra hours as needed.
• Self-motivated with a willingness to learn.

Educational/Job Experience Requirements:

• High school diploma from an accredited institution.
• A minimum of three (3) years of experience with federal and state litigation in a law firm setting is required.
• Experience with construction law or construction law-related litigation is preferred.