Operations Manager

Monsey, NY

$180,000 - $280,000

Our client is seeking a highly organized and proactive Office Operations Manager to oversee the daily administrative functions of our fast-paced commercial construction office. This individual will play a pivotal role in streamlining workflows, ensuring compliance, and supporting project teams from the back office.

Responsibilities:

• Manage daily office operations, including scheduling, supply ordering, and vendor coordination
• Develop and implement administrative systems to support construction project needs
• Liaise with project managers to ensure timely document management and reporting
• Oversee accounts payable/receivable processing and basic bookkeeping
• Assist HR with onboarding, timesheet tracking, and compliance paperwork
• Coordinate internal communications and support executive reporting
• Maintain digital and physical records related to permits, contracts, and project timelines
• Monitor office budget and recommend cost-efficiency measures
• Manage office support staff and foster a collaborative environment

Qualifications:

• Bachelor's degree in Business Administration or related field (preferred)
• 3+ years of experience in office management, ideally in commercial construction or a related industry
• Strong understanding of construction documentation, billing cycles, and project workflows
• Proficiency in office software and construction management tools (e.g. Procore, MS Project)
• Excellent communication, problem-solving, and organizational skills
• Ability to multitask and thrive in deadline-driven environments