Billing Specialist

Woodcliff Lake, NJ

$70,000-$90,000

We are seeking a highly organized and detail‑driven Billing Specialist to manage the full billing cycle across multiple companies within our organization. This role is essential to ensuring accurate invoicing, timely payment collection, and smooth coordination between internal teams and external customers. The ideal candidate thrives in a fast‑paced environment, communicates clearly, and brings strong follow‑through to every task.

Construction billing experience is a plus, but we are willing to train the right candidate.

Responsibilities

• Prepare and issue customer invoices across multiple business entities.
• Create and submit AIA construction pay applications (G702/G703).
• Process and track customer lien waivers, ensuring accuracy and compliance.
• Manage credit applications, including verification and documentation.
• Oversee accounts receivable collections, including follow‑ups and payment tracking.
• Collaborate closely with project managers, service managers, and sales teams to ensure billing accuracy.
• Reconcile billing discrepancies and resolve customer inquiries promptly.
• Maintain organized digital and physical billing records.
• Support month‑end closing activities related to AR and billing.

Qualifications

• 2+ years of billing, accounts receivable, or administrative accounting experience.
• Strong organizational skills with excellent attention to detail.
• Ability to manage billing for multiple companies simultaneously.
• Proficiency in Microsoft Office (Excel, Outlook) and billing/accounting software.
• Strong communication skills and a professional, customer‑focused approach.
• Ability to work independently while collaborating effectively with internal teams.

Preferred Qualifications

• Experience with construction billing, AIA pay apps, or lien waivers.
• Familiarity with job‑costing or project‑based billing environments.
• Experience working with contractors, subcontractors, or vendors.