As the Executive Assistant to the CEO, you will be the right hand to the company’s top leader, managing a variety of both routine and complex tasks. This role requires someone who is smart, quick-thinking, and adaptable (“געזיקט”) - able to juggle multiple responsibilities, think on their feet, and adapt to ever-changing priorities with ease. Monday to Thursday, 9AM – 6PM. Friday, 9AM – 1PM.

Key Responsibilities:

• Manage the CEO’s complex calendar, scheduling meetings, coordinating appointments, and organizing travel logistics (both domestic and international).
• Act as the main point of contact between the CEO and internal/external stakeholders, including board members, senior executives, and clients.
• Handle multiple tasks at once, including preparing reports, presentations, and materials for key meetings.
• Attend high-level meetings, take minutes, and ensure follow-up actions are executed.
• Handle sensitive information with discretion and professionalism.
• Assist with project management, coordinating with cross-functional teams to ensure deadlines are met.
• Conduct research, gather data, and prepare briefing materials for decision-making.
• Draft and manage email correspondence and documents on behalf of the CEO.
• Quickly adapt to the CEO’s needs, anticipating challenges and offering solutions.
• Assist with personal tasks when required, maintaining a balance between professional and personal responsibilities.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role
• Smart and quick-thinking, with the ability to learn new tasks and adapt quickly to shifting priorities.
• Excellent organizational skills with the ability to manage multiple responsibilities at once.
• Strong written and verbal communication skills.
• Attention to detail and the ability to handle fast-paced environments with flexibility.
• High level of discretion, professionalism, and integrity.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
• Experience with project management or coordinating high-priority tasks.

Location: Brooklyn/Travel

Salary: $30 hourly

To apply or for more information, please email your resume to Peri@SwiftStaffingGroup.com with the subject line "Medical Assistant - Job #2738156."

To get the "full list" of the current career opportunities, WhatsApp 732-800-7633

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